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Xerox DocuMate 250 User Manual
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Xerox DocuMate 250 User Manual

Xerox DocuMate 250 User Manual

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DocuMate 250
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Summary of Contents for Xerox DocuMate 250

  • Page 1 DocuMate 250 scanner user's guide...
  • Page 2 DocuMate 250 scanner user’s guide...
  • Page 3 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

  • Page 4: Table Of Contents

    The Xerox DocuMate 250 Scanner ........
  • Page 5 Xerox DocuMate 250 Scanner Specifications ........

  • Page 6: Welcome

    Welcome Your new Xerox DocuMate 250 USB scanner can quickly scan color and black and white documents and place their images on your computer. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

  • Page 7: The Xerox Documate 250 Scanner

    Welcome The Xerox DocuMate 250 Scanner Input tray Automatic Document Feeder Scanner button Status light Output tray Output tray extension ADF cover release Power switch USB port Power jack Input tray—Holds documents in place. The Paper Guides on the input tray adjust to fit the document size.

  • Page 8: What You Need

    The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox DocuMate 250 Scanner User’s Guide—On the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. • PaperPort User’s Guide—On the Installation CD; contains detailed feature and configuration information for the PaperPort software.

  • Page 9: Installation

    Xerox DocuMate 250 scanner, we do not recommend this configuration as you may lose some of the driver functionality on one, or both of the units. You can remove these programs from the Windows Add/Remove programs list.

  • Page 10: Step 1: Assemble The Scanner

    3. Carefully remove any foam that may have gotten inside the document feeder, and close the cover. 4. Align the slots on the input tray with the ridges on the scanner and slide it down until it snaps into place. DocuMate 250 Scanner User’s Guide...
  • Page 11 5. Insert the pins on each side of the output tray into the holes on the scanner. 6. Flip open the extension on the output tray so it is fully extended. 7. Proceed to “Step 2: Install the Software”. DocuMate 250 Scanner User’s Guide...

  • Page 12: Step 2: Install The Software

    Double-click the icon for your CD-ROM drive. • The Installation menu for the CD should now open. If the menu does not open: • From the list of files on the CD, double-click the file named START32.EXE. DocuMate 250 Scanner User’s Guide...
  • Page 13 The software provided with your scanner may differ slightly from the list shown in the window. 5. Click Install Now. 6. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. DocuMate 250 Scanner User’s Guide...
  • Page 14 Select Remind me in 7 days and click OK. 13. At the Installshield Wizard Completed window, click Finish. If a message window opens instructing you to restart your computer, click Restart. 14. The Welcome to the One Touch 4.0 Setup Wizard opens. DocuMate 250 Scanner User’s Guide...
  • Page 15 TWAIN and ISIS—The TWAIN and ISIS drivers are installed. The One Touch 4.0 Monitor will not run and you cannot use the One Touch features. You can use the Xerox DocuMate 250 TWAIN driver to scan from applications with a TWAIN interface. You can also scan from applications that use the ISIS driver.
  • Page 16 ISIS only—The ISIS driver is installed. You can use applications that use the ISIS driver such as QuickScan. You will not be able to use the Xerox DocuMate 250 TWAIN driver. You also will not be able to scan with the Scan button on the scanner.
  • Page 17 If you want to see more information about your scanner and a quick explanation of how to use the One Touch features, click the More button on the window. When you’re finished, return to the window above to continue with the installation process. DocuMate 250 Scanner User’s Guide...

  • Page 18: Step 3: Connect The Power Supply

    Step 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your DocuMate 250 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner.

  • Page 19: Step 4: Connect The Usb Cable And Turn On The Power

    Installation Step 4: Connect the USB Cable and Turn on the Power The DocuMate 250 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running.
  • Page 20 Do not proceed until you receive a message that your computer has found the new hardware, or updated the driver database. If your computer is running Windows XP, you will see the following message. DocuMate 250 Scanner User’s Guide...
  • Page 21 OK. The scanner’s status light is green when the scanner and computer are communicating properly. 6. Click Close on the Installation Complete window to close and exit the software installer. DocuMate 250 Scanner User’s Guide...
  • Page 22 8. Insert Disc 2 into the CD-ROM drive. The OmniPage Pro Installation menu opens automatically. If it does not open, see the note on page 7. 9. Select Install OmniPage Pro. 10. Follow the instructions on the screen to install OmniPage Pro. DocuMate 250 Scanner User’s Guide...
  • Page 23 12. When you are finished saving the OmniPage Pro User Guide, return to the Installation menu and click Exit. 13. Remove Disc 2 from the CD-ROM drive. 14. You can now install additional applications on Disc 1. DocuMate 250 Scanner User’s Guide...

  • Page 24: Additional Applications Available With Your Scanner

    2. Click Install Products. You will see the screen that shows the applications. Applications already installed have Installed! next to them. 3. See the following table to decide which software you would like to install. DocuMate 250 Scanner User’s Guide...
  • Page 25 If you install the Kofax VRS software, you may see the following message. Please disregard this message and click OK. The Kofax VRS Certified ISIS ® driver is installed correctly when you install your Xerox DocuMate 250 scanner. DocuMate 250 Scanner User’s Guide...
  • Page 26 The Scanner Readme file is in HTML format and will open in any standard browser. If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows. DocuMate 250 Scanner User’s Guide...
  • Page 27 3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the CD and store both CD’s in a safe place. That’s it! Installation is finished and your Xerox DocuMate 250 scanner is ready to scan. DocuMate 250 Scanner User’s Guide...

  • Page 28: Register Your Scanner And Check For Updates

    4. After receiving your RegID, write it down on a piece of paper and keep it with your scanner so you will be able to find it easily. DocuMate 250 Scanner User’s Guide...

  • Page 29: Scanning

    Scanning If you selected the recommended Full Install option (see page 10), then you have several different options to scan with your Xerox DocuMate 250 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

  • Page 30: Load And Scan Documents

    Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. 3. Load the documents face down, with their tops into the Automatic Document Feeder. DocuMate 250 Scanner User’s Guide...
  • Page 31 To Cancel scanning, click the Cancel button. To pause the scanning, click the Pause button. It will change to a Continue button. Put the page back into the scanner and click Continue to resume scanning. DocuMate 250 Scanner User’s Guide...

  • Page 32: Check The Scan Settings Before Scanning

    Your document will be scanned with these scanner settings. 2. When you are ready to scan, press the Scan button on the scanner, or click OK to close the window then click the button on the One Touch Button Panel. DocuMate 250 Scanner User’s Guide...

  • Page 33: Scan From The One Touch Button Panel

    Notice the green arrows at the top of the panel. Click the arrow pointing to the left to see the scanners connected to your computer. Click the arrow pointing to the right to get back to previous panel. Click the green arrows to toggle between the panels. DocuMate 250 Scanner User’s Guide...

  • Page 34: The One Touch Properties Window

    Window (and other One Touch windows and dialog boxes) are “grayed out” and are not available. Grayed out options are not appropriate for your Xerox DocuMate 250 scanner. To open the One Touch Properties window, use either of the following methods: •...
  • Page 35 A configuration also includes color saturation, hue, and gamma which you can set on the Scan Configuration Properties dialog box. See “Creating a New Scan Configuration” on page 47. DocuMate 250 Scanner User’s Guide...
  • Page 36 The names indicate their file types. See “Selecting Format Options” on page 40 for more information about the available formats. Scan tab—Shows the current settings for the Scan button. Options tab—Displays a window for selecting options related to the selected Destination Application. DocuMate 250 Scanner User’s Guide...

  • Page 37: Selecting New Scan Settings For The Scan Button

    Recognition (OCR)” on page 61 for details. 3. From the Select Configuration list, select a scan configuration. To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. DocuMate 250 Scanner User’s Guide...
  • Page 38 However, you can scan at any time by pressing the Scan button on the scanner. When you are finished selecting new settings and you scan a document, it is scanned using the newly configured settings. DocuMate 250 Scanner User’s Guide...

  • Page 39: Setting Destination Application Properties

    A One Touch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application. PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. DocuMate 250 Scanner User’s Guide...

  • Page 40: Text Documents Properties

    This could occur if you scanned a photograph with a One Touch button set for text applications. Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. DocuMate 250 Scanner User’s Guide...
  • Page 41 6. Click the Add button. 7. Click OK or Apply on the Link Properties window. 8. Click Refresh on the One Touch Properties window. 9. Click OK or Apply on the One Touch Properties window. DocuMate 250 Scanner User’s Guide...

  • Page 42: Image Documents Properties

    See the steps on page 36 to add an application to the list. 3. Click OK. 4. Click Refresh on the One Touch Properties window. 5. Click OK or Apply on the One Touch Properties window. DocuMate 250 Scanner User’s Guide...

  • Page 43: Storage Properties

    If you are scanning to a shared network drive, it must be a mapped drive. For more information about mapped drives, see your network administrator. DocuMate 250 Scanner User’s Guide...

  • Page 44: Email Properties

    For scanned images to be auto-attached to a blank email message, you must have the specific folder location AOL uses to find the attachments. Please contact AOL for more information about the folder location in which AOL stores attachments. DocuMate 250 Scanner User’s Guide...

  • Page 45: Selecting Format Options

    Appropriate format options and file types are available for the type of Destination Application selected for the Scan button. The available options are for images and text. Image Formats. Text Formats; sPDF is only one of several text formats available. DocuMate 250 Scanner User’s Guide...
  • Page 46 Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximum Quality—Largest file size, no loss of image quality. 4. Click OK or Apply on the One Touch Properties window. DocuMate 250 Scanner User’s Guide...

  • Page 47: Text Formats

    To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. A menu opens. The following figure is an example of the TEXT format with Microsoft Outlook as the Destination Application. DocuMate 250 Scanner User’s Guide...
  • Page 48 This menu option is only available if you have installed OmniPage Pro on your computer. See “Selecting OmniPage OCR Options” on page 62 for details. 5. Click OK or Apply on the One Touch Properties window. DocuMate 250 Scanner User’s Guide...

  • Page 49: Selecting Options For The Scan Button

    Applications. Check the boxes for the type of application to include. • Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents. • Image Editors include Microsoft Paint and other drawing and graphics applications. DocuMate 250 Scanner User’s Guide...
  • Page 50 The copies will be saved in the folder specified in the Folder Copy Options section (see the figure on page 44 and the description below). DocuMate 250 Scanner User’s Guide...
  • Page 51 The following example shows the folders when the selections are Group items by type and Group items by month. 4. Click OK to save the options. DocuMate 250 Scanner User’s Guide...

  • Page 52: Creating A New Scan Configuration

    If you want to start from the settings of another configuration, select the configuration, then click the Copy button. The Scan Configuration Properties dialog box opens. If the Scan Settings tab is not selected, click it. DocuMate 250 Scanner User’s Guide...
  • Page 53 Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. DocuMate 250 Scanner User’s Guide...
  • Page 54 However, if the page is fed through at too great an angle, the image may not straighten correctly. In that case, re- scan the page using the paper guides to feed the paper in straight. DocuMate 250 Scanner User’s Guide...
  • Page 55 GrayScale scanning mode. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color. DocuMate 250 Scanner User’s Guide...
  • Page 56 As you do, the image changes to show the effects of the new settings. 10. Click OK to save the new configuration. It will now appear in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. DocuMate 250 Scanner User’s Guide...
  • Page 57 Advanced—Click to see additional settings for the device. The dialog box that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply. DocuMate 250 Scanner User’s Guide...

  • Page 58: The Storage Options Tab (Archive)

    By default, the location of the archived documents is at C:\Documents and Settings\<your user name>\My Documents\My OneTouch Archive and then in a folder based on your selection for the Storage Layout. For example, if the file DocuMate 250 Scanner User’s Guide...
  • Page 59 2. Open the One Touch Properties window. 3. Select Transfer to Storage as the Destination Application. 4. Click the New button. Select Transfer to Storage. Click the New button. The Scan Configuration Properties dialog box opens. DocuMate 250 Scanner User’s Guide...
  • Page 60 8. Click the Browse button. 9. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the Make New Folder button and type the name for the new folder. DocuMate 250 Scanner User’s Guide...
  • Page 61 Transfer to Storage Destination Application. Scan to multiple storage folders: 1. Open the One Touch Properties window. 2. Select Transfer to Storage as the Destination Application. 3. Select one of the configurations you created for storage. DocuMate 250 Scanner User’s Guide...
  • Page 62 The One Touch panel will show the name of the other configuration. 9. Now, scan the next set of documents. When scanning is finished, the two sets of documents are stored in the two separate folders. DocuMate 250 Scanner User’s Guide...

  • Page 63: Editing Or Deleting Scan Configurations

    2. Select the scan configuration you want to edit or delete. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here. 3. To delete the configuration, click the Delete button. DocuMate 250 Scanner User’s Guide...
  • Page 64 The key icon indicates the configuration is unlocked. Click the Lock icon to toggle between locked and unlocked. 5. Edit the settings and click OK. 6. Click OK to close the dialog box. DocuMate 250 Scanner User’s Guide...

  • Page 65: Configuring Before Scanning

    The WIA option is only available if your computer is running Microsoft Windows XP. See “Scanning with the WIA Interface” on page 95. 4. Click OK or Apply on the One Touch Properties window. DocuMate 250 Scanner User’s Guide...

  • Page 66: Scanning With Optical Character Recognition (Ocr)

    You must have the OmniPage Pro software installed on your computer in order to use the OCR options with the One Touch 4.0 software and your DocuMate 250 scanner. One Touch 4.0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step.
  • Page 67 2. Select the Destination Application to get one of the text format file types as the format. 3. Right-click on the format icon to see the menu. 4. Choose OCR Options from the menu. The OmniPage OCR Options window opens with the OCR tab selected. DocuMate 250 Scanner User’s Guide...
  • Page 68 RE~ECT in your document. The ~ is the default reject character. Type the character you want to use in the Reject character box. Try to choose a character that will not appear in your documents. DocuMate 250 Scanner User’s Guide...
  • Page 69 To remove a font, select it and click Remove. To return the lists to their defaults, click Use Defaults. Click OK when you’re finished. 6. Click the Process tab and choose the options from the Process window. DocuMate 250 Scanner User’s Guide...
  • Page 70 (as if they had come from two separate scannings). User interface language—Click the drop-down arrow and select the language to use on the OmniPage windows. The available languages may differ for different parts of the world. DocuMate 250 Scanner User’s Guide...
  • Page 71 Spreadsheet—Choose this option if the entire document consists of a table that you want to export to a spreadsheet program, or have treated as a table. No flowing text or graphics zones will be detected. DocuMate 250 Scanner User’s Guide...
  • Page 72 8. When you’re finished selecting the OCR options, click OK on the Options window. These options will now apply to the OCR processing when you select a text format. DocuMate 250 Scanner User’s Guide...

  • Page 73: Scanning With Spdf Or Npdf And Searching For Text

    1. Open the One Touch Properties window. 2. Select a Destination Application that uses a text format. 3. Right-click on the text format icon. 4. Choose the Searchable PDF or Normal PDF option for the format. DocuMate 250 Scanner User’s Guide...
  • Page 74 The Find dialog box opens. 11. Enter the text you want to find, and click the Find button. See the Adobe Acrobat user manual for more about finding text in a PDF file, or about editing PDF text. DocuMate 250 Scanner User’s Guide...

  • Page 75: Scan And Burn To A Cd

    Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your Xerox DocuMate 250 scanner onto a CD. This feature is available only on computers running Windows XP. To scan and burn to a CD: 1.
  • Page 76 “Scanning to Multiple Folders” on page 54), do not use them for the Burn to CD Destination Application. Otherwise, the Windows XP CD writing wizard will not be able to find the images to burn onto the CD. DocuMate 250 Scanner User’s Guide...

  • Page 77: Scanning With Event Forwarding

    Note that you cannot choose a format for this option because the actual Destination Application is not selected until after the scanner feeds in the first page of your document. 3. Choose a Scan Configuration. 4. Click OK. The One Touch Properties window closes. DocuMate 250 Scanner User’s Guide...
  • Page 78 A dialog box opens for you to select the application to use for scanning. 6. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface. DocuMate 250 Scanner User’s Guide...

  • Page 79: Creating An Html Web Page From Your Scanned Documents

    7. Press the Scan button. When scanning is finished, the document is first converted to editable text using the OCR process, and then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page. DocuMate 250 Scanner User’s Guide...
  • Page 80 Address bar to make sure you’ll know where to find your new HTML page later on. 9. You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page. DocuMate 250 Scanner User’s Guide...

  • Page 81: Transferring Scanned Documents To Storage

    OCR process into editable text and numbers before being stored. To transfer documents to storage: 1. Open the One Touch Properties window. 2. Select Transfer to Storage as the Destination Application. 3. Select a Format and Configuration. DocuMate 250 Scanner User’s Guide...
  • Page 82 One Touch 4.0 Link Properties window. If you selected a text format, the documents are first converted to editable text using the OCR process, and then stored. Your scanned documents will be stored at this location. DocuMate 250 Scanner User’s Guide...

  • Page 83: Transfer Documents To A Server Or Mapped Drive

    Select a mapped drive or server as indicated by the icon. 3. Click OK. Now when you scan using Transfer to Storage as the Destination Application, the documents are stored on the server or mapped drive. DocuMate 250 Scanner User’s Guide...

  • Page 84: Checking The Hardware And Setting The Lamp Power Save Mode

    The Hardware icon. If this view of the panel is open you can also right-click on the DM 250 icon. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 250 scanner. DocuMate 250 Scanner User’s Guide...
  • Page 85 To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 5. Click OK to save the changes and close the dialog box. DocuMate 250 Scanner User’s Guide...

  • Page 86: Scanning With The Twain Interface From Paperport

    Because the TWAIN interface is the same regardless of the software you use to open it, you can still use the instructions in this User’s Guide for scanning with your Xerox DocuMate 250 scanner. To access the TWAIN interface from other software, please refer to their user’s guides, then return to this User’s Guide...

  • Page 87: Accessing The Twain Interface From Paperport

    To access the TWAIN interface from PaperPort: 1. On the Windows taskbar, click Start, point to Programs, point to PaperPort, then click PaperPort. The PaperPort desktop opens. Scan icon. Folders pane. 2. Click the Scan icon on the PaperPort command bar. DocuMate 250 Scanner User’s Guide...
  • Page 88 PaperPort needs to be set up to use the scanner. See the section, “Setting Up PaperPort to Work With Your Scanner” on page 90. 3. Click the Scanner drop-down arrow, and select TWAIN: Xerox DocuMate 250 from the drop-down list. NOTE: Please wait a few moments for your selection from the drop-down list to become active.

  • Page 89: Getting Help With The Paperport Software

    Help Topics window, press the F1 key or choose PaperPort Help from the Help menu. You can also refer to the PaperPort Getting Started Guide and PaperPort User’s Guide on the Disc 1 Installation CD. DocuMate 250 Scanner User’s Guide...

  • Page 90: Scanning With The Twain Interface

    Scanning with the TWAIN Interface from PaperPort Scanning with the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 250 scanner. The options on the TWAIN interface are: • Mode—Select a scanning mode: Black&White to scan in black and white. The scanning pixels are all the same size and are either black or white.
  • Page 91 Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the Greyscale or Color Mode at 300dpi or less. DocuMate 250 Scanner User’s Guide...
  • Page 92 AutoCrop to original. • AutoScan on document insertion—Your Xerox DocuMate 250 scanner includes AutoLaunch technology that senses when an item is inserted into the paper feed and starts scanning immediately. Select this option to turn on the AutoLaunch feature. The item is scanned with the current settings on the TWAIN interface.
  • Page 93 TWAIN software. This example shows a thumbnail image of a scanned page on the PaperPort Desktop. A thumbnail image of the The small icon represents scanned item appears on the file format, in this case the PaperPort desktop. the .pdf format. DocuMate 250 Scanner User’s Guide...

  • Page 94: Display The Device Configuration

    Scanning with the TWAIN Interface from PaperPort Display the Device Configuration 1. Click the Xerox DocuMate 250 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Save Mode”...

  • Page 95: Setting Up Paperport To Work With Your Scanner

    Setting up PaperPort is a one-time-only process for each option from the Scanner drop-down list. Therefore, you may have to set up PaperPort once each for Twain: Xerox DocuMate 250, WIA: Xerox DocuMate 250, and ISIS: Xerox DocuMate 250. The setup process, described below, is the same for each option.
  • Page 96 Scanning with the TWAIN Interface from PaperPort To set up your scanner: 1. From the Scanner drop-down list, select one of the options, such as Twain: Xerox DocuMate 250. 2. Click the Setup button. A window opens to begin the setup process.
  • Page 97 It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4.0 software 6. Click Next. DocuMate 250 Scanner User’s Guide...
  • Page 98 TWAIN Interface will become active. 8. Click the Scan button on the TWAIN interface. The Setup Wizard runs the scan test. A message window opens that says “Basic scan test passed.” 9. Click Next on the message window. DocuMate 250 Scanner User’s Guide...
  • Page 99 10. Click Finish. PaperPort is now setup for the scanning option you selected (in the example above, it’s the TWAIN option) and the Scan button on the PaperPort window will now become active. DocuMate 250 Scanner User’s Guide...

  • Page 100: Scanning With The Wia Interface

    To scan an item from PaperPort using WIA: 1. On the Windows taskbar, click Start, point to Programs, point to PaperPort, then click PaperPort. The PaperPort desktop opens. Scan icon. Folders pane. 2. Click the Scan icon on the PaperPort command bar. DocuMate 250 Scanner User’s Guide...
  • Page 101 Scan pane. If this Scan button is not active, see the section on page 90 to set up PaperPort for the WIA scanning option. 3. From the Scanner drop-down list, select WIA: Xerox DocuMate 250. NOTE: If the Scan button at the bottom of panel is not available when you make a selection from the Scanner drop-down list, PaperPort needs to be set up to use the scanner.
  • Page 102 9. Click the button most appropriate for the item you’re scanning. 10. Select a paper size from the Page Size list. 11. Click Preview to preview the image before scanning. The image is displayed on the right side of the window. DocuMate 250 Scanner User’s Guide...

  • Page 103: Fine Tuning Your Scans

    You can select new settings before you scan an item to fine tune exactly how you want to scan it. To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture. DocuMate 250 Scanner User’s Guide...
  • Page 104 3. Click OK. The Custom Settings button is now set to scan with the options you selected. If you want to reset the settings and start over, click Reset. DocuMate 250 Scanner User’s Guide...

  • Page 105: Scanning With The Isis Interface

    Configure Before Scan configuration and select ISIS from the menu. Right-click on Configure Before Scan to get the menu, and choose ISIS to use the ISIS as the interface to configure before scan. DocuMate 250 Scanner User’s Guide...
  • Page 106 GrayScale in case you decide to scan with it instead. 4. When you’re ready to scan, replace the preview page in its original position in your document then press Scan All. The document is scanned with the new scan settings. DocuMate 250 Scanner User’s Guide...

  • Page 107: Adjusting The Isis Scan Settings

    (dpi). Your Xerox DocuMate 250 scanner can scan at up to 600 dpi. Page—Click the menu arrow and choose a page size. Your Xerox DocuMate 250 scanner can scan a page up to 8.5" x 14". 2. Click OK. DocuMate 250 Scanner User’s Guide...
  • Page 108 Diffusion is useful for viewing images on a black-and-white screen.The preview image shows the effect of your Dither selection so you can see which one is best for scanning. DocuMate 250 Scanner User’s Guide...
  • Page 109 Scanning with the ISIS Interface Dots per inch—Click the menu arrow and choose a resolution (dpi). Your Xerox DocuMate 250 scanner can scan at up to 600 dpi. Page Size—Click the menu arrow and choose a page size. Your Xerox DocuMate 250 scanner can scan a page up to 8.5"...

  • Page 110: Scanning With Isis From Other Applications

    Xerox DocuMate 250 scanner. The Scanner Selection dialog box will then open. 2. Select Xerox DocuMate 250 from the list of scanners and click Your scanner is then ready to work with the QuickScan ISIS driver.

  • Page 111: Maintenance

    4. Wipe the pad from top to bottom. Be careful not to snag the cloth on the springs on either side of the pad. 5. Close the cover when you’re finished. DocuMate 250 Scanner User’s Guide...

  • Page 112: Clearing Paper Jams

    Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the guides to the paper size. DocuMate 250 Scanner User’s Guide...

  • Page 113: Replacing The Adf Pad Assembly

    The ADF pad may wear out and is designed to be a user- replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. See the “Xerox DocuMate 250 Scanner Parts List” on page 115 for ordering information. To replace the ADF Pad assembly: 1.

  • Page 114: Troubleshooting

    Start the PaperPort software and click the Scan icon, and then make sure DocuMate 250 is selected as the scanner. Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful.
  • Page 115 They are interfering with the installation and One Touch options, and you need to remove those other drivers and re-install your Xerox DocuMate 250 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs.

  • Page 116: Status Light Troubleshooting Codes

    Turn off the power to your Other scanner may have scanner, then turn it back on Codes malfunctioned. again. If the problem persists, re-boot your computer. If the problem still persists, contact Xerox Technical Support. DocuMate 250 Scanner User’s Guide...

  • Page 117: Uninstalling Your Scanner

    Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 250 scanner, remove the scanner software first, then remove PaperPort, or other scanner software. Step 1: Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.

  • Page 118: To Install Another Driver

    NOTE: The One Touch 4.0 driver is required for the scanner’s Scan button to function. If you select a driver without One Touch 4.0, the Scan button will not initiate scanning. DocuMate 250 Scanner User’s Guide...

  • Page 119: Xerox Documate 250 Scanner Specifications

    Maintenance Xerox DocuMate 250 Scanner Specifications Optical resolution 600 x 1200 dpi Bit depth 48-bit color Maximum item size 8.5” x 14” Minimum item size 3.5” x 2” (Automatic Document Feeder) Scan method Automatic Document Feeder (ADF) ADF specifications Scanning Speed Up to 22 pages per minute @ 200 dpi B&W...

  • Page 120: Xerox Documate 250 Scanner Parts List

    Maintenance Xerox DocuMate 250 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Input Tray 57-0104-000 Output Tray 57-0105-000 ADF Pad 57-0103-000 USB Cable 35-0107-000 AC Power Cord...
  • Page 121 Maintenance DocuMate 250 Scanner User’s Guide...

  • Page 122: Notices

    Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. DocuMate 250 Scanner User’s Guide...

  • Page 123: It's Illegal In Canada

    2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. DocuMate 250 Scanner User’s Guide...

  • Page 124: Federal Communications Commission (Fcc) For Usa

    Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must DocuMate 250 Scanner User’s Guide...

  • Page 125: Energy Star For The Usa

    ASK-XEROX) to determine whether this Xerox product is part of the program. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations.

  • Page 126: Index

    Destination Application 24, 25, 32 Image Editors 44 OCR 32 image file 41 text file format 42 image file format 41 Device Settings 48, 52 improvements and settings 49 Diffusion 103 installation 4 Disc 1 7 DocuMate 250 Scanner User’s Guide...
  • Page 127 One Touch Properties window 27, 28, 29, 34 troubleshooting codes 111 optical character recognition 8 Sti event forwarding 45 Storage and CD-R/W 45 Storage Properties 38 Straighten Image 49 page size 49, 87 system requirements 3 paper jam 107, 111 PaperPort 81 DocuMate 250 Scanner User’s Guide...
  • Page 128 Transfer to Storage 76 troubleshooting 109 true page 67 TWAIN 60, 73 TWAIN standard 81 uninstall 112 USB port 14 watermark, remove 50, 86 WIA 60, 95 Windows Image Acquisition 95 Word Document 43 xls file format 43 DocuMate 250 Scanner User’s Guide...
  • Page 129 05-0593-200...

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