Page 1 ApeosPort-III C7600/C6500/C5500 DocuCentre-III C7600/C6500/C5500 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents ......................1 Before Using the Machine ..................11 Preface ........................12 Types of Manuals ...................... 13 Using This Guide ....................... 14 Organization of This Guide ................... 14 Conventions ......................15 Safety Notes ......................17 Electrical Safety ....................
Page 4 Entering the Energy Saver Mode................48 Exiting the Energy Saver Mode ................49 Control Panel......................50 Middle Size Color UI ....................50 Full Size Color UI....................52 Screens and Buttons Displayed................54 Entering Text ......................55 Copy ..........................57 Copying Procedure.....................58 Step 1 Loading Documents ...................58 Step 2 Selecting Features ..................60 Step 3 Entering a Quantity..................61 Step 4 Starting the Copy Job.................62 Step 5 Confirming the Copy Job in Job Status ............64...
Page 5 Table of Contents Original Orientation (Specifying the Orientation of Loaded Documents) ....95 2 Sided Copying (Making 2 sided Copies)............96 Output Format ......................98 Booklet Creation (Creating a Booklet) ..............98 Covers (Attaching Covers to Copies)..............101 Transparency Options (Inserting Blank Sheets between Transparencies)..103 Multiple-Up (Copying Multiple Pages onto One Sheet) ........
Page 6 Fax/Internet Fax .......................157 Internet Fax/Fax (Selecting Internet Fax/Fax) .............157 + Add (Sending Faxes to Multiple Recipients).............158 Specifying a Destination Using the Address Book..........159 Speed Dialing (Specifying a Destination Using an Address Number) ....160 Specifying a Destination using a One Touch Button ...........161 Specifying a Destination using the Keyboard Screen..........162 Specifying a Destination using the Redial Feature ..........162 Specifying a Line using the Keyboard Screen .............162...
Page 7 Table of Contents Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).......... 197 Receiving Faxes ...................... 201 Switching between Auto Receive and Manual Receive........201 Using Auto Receive .................... 202 Using Manual Receive ..................203 Using Folder Receive..................203 Facsimile Information Services................204 Using the Receiver....................
Page 8 File Format (Selecting a File Format for Output Data).........229 Scan to PC .......................230 Transfer Protocol (Selecting a Transfer Protocol) ..........230 Address Book (Specifying a Destination PC Using the Address Book)....231 Browse... (Specifying a Destination PC by Browsing Your Network) ....231 Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard)........232 Color Scanning (Selecting an Output Color)............233...
Page 9 Table of Contents Read Receipts (Specifying Read Receipts)............260 Split Send (Sending in Sections) ................ 260 File Name (Specifying a Name for the File to be Sent)........261 Reply To (Specifying a Reply Address) .............. 261 File Name Conflict (Setting the Action to be Taken for File Name Conflict) ..262 File Name (Specifying a Name for the File to be Saved)........
Page 10 Web Applications ....................297 Web Applications......................298 Accessing Web Applications ..................299 Accessing Using Buttons Registered on the All Services Screen ......300 10 Media Print (Text and Photos)................301 Overview of Media Print ...................302 Supported Media and File Formats ..............302 Notes and Restrictions..................303 Components and their Functions of the Memory Card Reader........305 Inserting and Ejecting Media ..................306 Inserting Media ....................306 Ejecting Media .....................306...
Page 11 Table of Contents Sending Fax ......................340 Registering Destinations ..................340 Importing Scanned Data..................342 Importing to a TWAIN Compatible Application............ 342 Importing Using Stored File Manager 3 .............. 344 Importing Using CentreWare Internet Services ..........346 Importing Using EasyOperator................348 CentreWare Internet Services .................
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you need to read before using the machine. Preface .......................12 Types of Manuals ..................13 Using This Guide ..................14 Safety Notes ....................17 Regulation....................27 Environment....................28 About License .....................29...
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting the ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/ C6500/C5500 (hereafter referred to as “the machine”). This guide explains how to operate the machine and the precautions that must be followed during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals We provide the following guides for optimum usage of the machine. Accompanying Manuals Quick Reference Guide (booklet) Introduces the basic operations of the machine, as well as daily management and maintenance. For Customers Who Use 83 - 105 gsm Weight Paper (booklet) Aimed toward customers who use 83 - 105 gsm weight paper for this machine, this describes notes on use and how to set the paper type.
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide provides all the necessary copy/print/fax/scan operating procedures, and precautions. Organization of This Guide This guide consists of the following chapters. 1 Before Using the Machine Describes how to use this guide as well as cautions on using the product safely and legally.
Page 17: Conventions
Using This Guide Conventions The screen images and illustrations that are used in this guide are based on the machine configuration with the Middle Size Color UI and the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.
Page 18 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , ,Long Edge Feed (LEF): Loading with one of the long edges of the document or paper. ,Short Edge Feed (SEF): Loading with one of the short edges of the document or paper.
Page 19: Safety Notes
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information Follow all warning instructions marked on this product. The warning marks stand for the...
Page 20: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 21: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 22 1 Before Using the Machine Main Unit, Middle Size Color UI, and Finisher C w/Booklet (Optional) 1721 2096 (mm) 2196 Main Unit, Middle Size Color UI, D-Finisher with Booklet Maker (Optional), and D2 Folder Unit (Optional) 1721 2425 (mm) 2525 Do not incline the product at more than 10 degree angle.
Page 23: Operational Safety
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot.
Page 24 Never use aerosol cleaners, or it may catch fire and cause explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
Page 25: Consumable
Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
Page 26 1 Before Using the Machine Keep the drum and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately. When replacing the drum and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.
Page 27: Location Of Warning And Caution Labels
Safety Notes Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.
Page 28 1 Before Using the Machine...
Page 29: Regulation
Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Product Safety Certification (UL, CB) This product is certified by the following agency using the safety standards listed.
Page 30: Environment
1 Before Using the Machine Environment For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer needed.
Page 31: About License
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 32: Jpeg Code
1 Before Using the Machine JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group. Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 33: Openldap
About License THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 34 1 Before Using the Machine Portions Copyright 1999-2005 Howard Y.H. Chu. Portions Copyright 1999-2005 Symas Corporation. Portions Copyright 1998-2003 Hallvard B. Furuseth. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved. The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission.
Page 35: Des
EDICT and COMPDIC The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the searchable PDF kit option of Fuji Xerox.
Page 36 The Japanese-English dictionaries are provided to customers on an as-is basis, and Fuji Xerox and the original supplier make no representations of warranties of any kind. Original Author Information (extracted from http://www.csse.monash.edu.au/~jwb/ edrdg/licence.html)
Page 37: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 39: Product Overview
2 Product Overview This chapter describes machine’s basic information such as the names of components, how to switch on and off, and how to use the touch screen. Machine Components.................38 Power On / Off ....................46 Circuit Breaker ....................47 Energy Saver Mode ..................48 Control Panel ....................50 Entering Text ....................55...
Page 40: Machine Components
2 Product Overview Machine Components This section describes the main components and functions of the machine. Component Function Duplex automatic Automatically feeds multiple documents from a stack. document feeder (250 sheets) Document glass Originals are loaded. Middle size color UI Consists of operation buttons, LED indicators, and a touch screen.
Page 41 Machine Components Component Function Toner cover Open this cover to replace toner cartridges. Front cover Open this cover to access the insides of the machine to clear paper jams or replace consumables. Tray 1, 2, 3, 4 Accommodates paper. Bottom left cover Open this cover to access the insides of the machine to clear paper jams.
Page 42 2 Product Overview Component Function Left cover The left cover slightly opens when the top cover is opened. Open this cover widely to clear paper jams. Top cover Open this cover to access the insides of the machine to clear paper jams.
Page 43 Machine Components Component Function Fuser Fuses toner on paper. Do not touch this unit as it is extremely hot. Lever Used to draw out the transfer unit. Transfer unit Transfers toner images on the drum to paper. Open this cover to access the insides of the machine to clear paper jams.
Page 44 2 Product Overview Telephone Line Connectors Screen displayed on Connector the touch screen Function while operating Not available. Not available. Used to connect your telephone. Line 1 Connected to a public telephone network. Line 2 Connected to a public telephone network. Line 4 Connected to a public telephone network.
Page 45 Machine Components Finisher C, Finisher C w/Booklet Component Function Punch scrap container Receives punch scraps from the puncher. Draw out the box when throwing the scraps away. Output tray Receives documents. Exit cover Open this cover to access the insides of the machine to clear paper jams.
Page 46 2 Product Overview D-Finisher with Booklet Maker 11 10 Component Function Tray 8 (Interposer) Load paper for covers or separators. Paper loaded here is not used for copying or printing. De-curl button Press this button to decurl copies. Output tray Receives copies when you select [Auto], [Collated], or [Uncollated].
Page 47 Machine Components Component Function Tri-Fold output tray Receives copies when you select [Z Fold] or [C Fold]. Tri-Fold output tray button Press this button to open the Tri-Fold output tray. Left cover Open this cover to access the inside of the machine to clear paper jams. *1 Only available when the D2 Folder Unit is installed.
Page 48: Power On / Off
2 Product Overview Power On / Off To use the machine, turn its power on. The machine takes approximately 95 seconds to warm up and to be ready to copy or print. This may take more time depending on your machine configuration. Switch the power off at the end of the day or when not using the machine for an extended period of time.
Page 49: Circuit Breaker
Circuit Breaker Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring. The circuit breaker is normally pressed to the upper side, as shown in the figure on the right.
Page 50: Energy Saver Mode
2 Product Overview Energy Saver Mode The machine is installed with an Energy Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Energy Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.
Page 51: Exiting The Energy Saver Mode
Energy Saver Mode Exiting the Energy Saver Mode The following describes how to exit the Energy Saver mode. The Energy Saver mode is exited in the following instances: Pressing the <Energy Saver> button Receiving data Selecting [Apply] in CentreWare Internet Services Press the <Energy Saver>...
Page 52: Control Panel
2 Product Overview Control Panel Middle Size Color UI The following describes the names and functions of components on the control panel. 0001 0002 0003 0016 0017 0018 0004 0005 0006 0019 0020 0021 0007 0008 0009 0022 0023 0024 0010 0011 0012...
Page 53 Control Panel Component Function <Clear All> button Returns the settings you made to their default values, to return the machine to the same status as when it is powered on. <Interrupt> button/indicator Press this button to suspend a copy or print job in progress to have the machine process another job.
Page 54: Full Size Color Ui
2 Product Overview Full Size Color UI The following describes the names and functions of components on the control panel. Component Function Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features.
Page 55 Control Panel Component Function <Energy Saver> button If the machine is not operated for a while, the machine's power consumption is lowered to enter the energy saver mode. In the energy saver mode, this button lights up. To cancel the energy saver mode, press this button again.
Page 56: Screens And Buttons Displayed
2 Product Overview Screens and Buttons Displayed The machine allows you to change the features and buttons displayed on the touch screen. The screens you can customize are as follows. Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes being made.
Page 57: Entering Text
Entering Text Entering Text During operations, a screen for entering text sometimes appears. This section describes how to enter text. You can enter the following characters: numerals, letters, and symbols. Item Description Entering letters and numerals If you select [Shift], uppercase letters appear. To return to the lowercase letters, select [Shift] again.
Page 59: Copy
3 Copy This chapter describes the basic copy procedures and the copy features provided by the machine. Copying Procedure ..................58 Operations during Copying .................65 Copy ......................68 Image Quality....................79 Layout Adjustment ..................85 Output Format.....................98 Job Assembly ...................127...
Page 60: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................58 Step 2 Selecting Features ......................60 Step 3 Entering a Quantity ......................61 Step 4 Starting the Copy Job.......................62 Step 5 Confirming the Copy Job in Job Status ................64 Step 1 Loading Documents There are two methods for loading documents:...
Page 61: Document Glass
Copying Procedure Remove any paper clips and staples before loading the document. Adjust the movable document guides to match the size of the document loaded. Note • When loading a large document such as A3, open the document stopper rightward. Place the document (the front side of 2-sided Indicator document) face up in the center of the...
Page 62: Step 2 Selecting Features
3 Copy Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 63: Step 3 Entering A Quantity
Copying Procedure Select each tab, and configure features as necessary. The following shows the reference section for each feature. "Copy" (P.68) "Image Quality" (P.79) "Layout Adjustment" (P.85) "Output Format" (P.98) "Job Assembly" (P.127) Step 3 Entering a Quantity You can enter up to 9999 for the number of copies. Enter the number of copies using the numeric keypad.
Page 64: Step 4 Starting The Copy Job
3 Copy Step 4 Starting the Copy Job The following explains how to start a copy job. Press the <Start> button. Important • If the document has been set in the document feeder, do not hold down the document while it is being conveyed. •...
Page 65 Copying Procedure Press the <Start> button. If you have more documents, repeat Steps 3 and 4. When all documents have been scanned, select [Last Original].
Page 66: Step 5 Confirming The Copy Job In Job Status
3 Copy Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to check the status of the job. Press the <Job Status>...
Page 67: Operations During Copying
Operations during Copying Operations during Copying This section describes available operations during copying. The following shows the reference section for each feature. Stopping the Copy Job ....................... 65 Changing the Number of Copies....................66 Interrupting the Copy Job......................67 Stopping the Copy Job To cancel the copy job in progress, follow the procedure below.
Page 68: Changing The Number Of Copies
3 Copy If the screen shown in Step 2 does not appear even after you press the <Stop> button on the control panel: Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Stop]. Changing the Number of Copies During scanning or copying the document, you can change the number of copy sets.
Page 69: Interrupting The Copy Job
Operations during Copying Select [Change Quantity...]. Set the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 70: Copy
3 Copy Copy You can set the basic features on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies) ..............68 Paper Supply (Selecting the Paper for Copying) ................72 Output Color (Selecting the Color for Copying) ................74 Original Type (Selecting the Document Type)................77 Copy Output (Specifying Finishing Options) ................77 Multiple-Up (Copying Multiple Pages onto One Sheet) ............77...
Page 71 Copy Copy ratio entry box Allows you to enter a value between 25 and 400% in 1% increments, by touching the entry box and then using numeric keys, or by using the [ ] and [ ] buttons. When you make enlarged/reduced copies from standard sized documents on standard sized paper, the following copy ratios will be applied.
Page 72 3 Copy When [Proportional %] is Selected You can select a ratio from standard copy ratios, or can enter a ratio directly. Select a copy ratio, or specify a value. Copy ratio entry box Touch the entry box, and then use the numeric keypad or the [ ] and [ ] buttons to specify a ratio within the range of 25 to 400% in 1% increments.
Page 73 Copy Lock X - Y% Allows you to make the same ratio adjustment for the width and length at the same time. 100%/100% Copies at the same image size as the original document. Auto X-Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper.
Page 74: Paper Supply (Selecting The Paper For Copying)
3 Copy Copy Size Allows you to enter the width and length of output copies, in the range of 1 to 999 mm in 1 mm increments. Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. Select a paper tray.
Page 75 Copy Tray Allows you to select a paper tray. When [Auto Paper Select] is selected, the machine automatically determines the tray holding the appropriate paper based on the document size and the specified copy ratio. When [5] is selected, the [Tray 5] screen is displayed where you can set a paper type other than plain paper, and non-standard size paper.
Page 76: Output Color (Selecting The Color For Copying)
3 Copy When [Standard Size] is Selected Select a paper size from standard paper sizes, and then select a paper type. Select a paper size and a paper type. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 77 Copy Note • If a color document is in one of the following conditions, the machine may copy the document in black and white. - The colored area is too small. - The colors are too light. In that case, change a level from the five levels used by the machine when it recognizes color.
Page 78 3 Copy Source Color The [Source Color] screen is displayed. Refer to "[Source Color] Screen" (P.76). Target Area Color The [Target Area Color] screen is displayed. Refer to "[Target Area Color] Screen" (P.76). Non-target Area Color The [Non-target Area Color] screen is displayed. Refer to "[Non-target Area Color] Screen"...
Page 79: Original Type (Selecting The Document Type)
Copy [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select from seven preset and six custom options. For information about how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom Colors"...
Page 80: Lighten/Darken (Adjusting The Copy Density)
3 Copy Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels. The copy becomes darker when you move [ ] to the left, and lighter when you move it to the right. Note •...
Page 81: Image Quality
Image Quality Image Quality On the [Image Quality] screen, you can configure the image quality features. The following shows the reference section for each feature. Original Type (Selecting the Document Type) ................79 Image Options (Adjusting Copy Density / Sharpness / Saturation of Images)......80 Image Enhancement (Erasing the Background Color of Documents / Adjusting Contrast)..
Page 82: Image Options (Adjusting Copy Density / Sharpness / Saturation Of Images)
3 Copy Photograph Select this option when the document contains pasted photos. This option prevents the copy from being reproduced bluish. Photocopy Select this option when the document is a copy or print made with a color copier such as this machine. This option prevents the copy from being reproduced faintly. Text Select to make copies of text documents.
Page 83: Image Enhancement
Image Quality Lighten/Darken Allows you to select from seven copy density levels between [Lighten] and [Darken]. Moving the arrow mark to the upper position makes the copy density lighter, and moving to the lower position makes darker. Sharpness Allows you to select from five sharpness levels between [Sharpen] and [Soften]. Selecting an upper cell on the bar makes the contours of images sharper, and selecting a lower cell makes softer.
Page 84: Color Effects (Selecting An Image Quality)
3 Copy Contrast Auto Correction Automatically adjusts the brightness and hue of the original document to sharpen the image. Note • [Auto Correction] is not available when the Document Feeder is used. Manual Contrast Allows you to select from the five levels between [Most Contrast] and [Least Contrast].
Page 85: Color Balance (Adjusting Color Balance)
Image Quality Shadow Suppression Suppresses the colors on the reverse side of the original document from being reproduced in the copy. Color Balance (Adjusting Color Balance) This feature allows you to adjust the Low, Medium, and High density levels of the four CMYK toner colors (cyan, magenta, yellow and black).
Page 86: Gloss Level (Enhancing Gloss Of The Document)
3 Copy Select [Color Shift]. Select a button to adjust the color tone. Gloss Level (Enhancing Gloss of the Document) This feature lowers the copying speed to add a glossy touch to output copies. The following paper types are available for this feature: Plain paper (64 - 82 gsm), plain paper (Thicker) 83 - 105 gsm, recycled paper (64 - 82 gsm), recycled paper (Thicker) 83 - 105 gsm, plain reload paper, heavyweight paper 1 (106 - 176 gsm), heavyweight paper 1 (side 2), coated paper (106 - 176 gsm), coated...
Page 87: Layout Adjustment
Layout Adjustment Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. Book Copying (Copying Facing Pages onto Separate Sheets) ..........85 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........... 86 Original Size (Specifying the Scan Size for the Document)............
Page 88: Sided Book Copying (Making 2 Sided Copies Of Facing
3 Copy Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only.
Page 89 Layout Adjustment Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies. Starting &...
Page 90: Original Size (Specifying The Scan Size For The Document)
3 Copy Original Size (Specifying the Scan Size for the Document) This feature allows you to set the scan size for a document. Use this feature when your document is a non-standard size, or when you want to copy your document at a size different from the original size. You can add margins, or delete unnecessary margins using this feature.
Page 91: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Mixed Sized Originals (Scanning Different Size Documents Simultaneously) When using the document feeder, you can simultaneously scan different size documents and make copies onto paper that matches the respective sizes of the documents. You can also specify the size of the paper to make copies on, so that copies are made on the same size of paper.
Page 92: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 Copy Edge Erase (Erasing Edges and Margin Shadows of the Document) When you copy a document with the document cover open or when you copy a book, the edges and center margin of the document may be printed as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 93: Image Shift (Adjusting The Image Position)
Layout Adjustment Left & Right (Left/Right) Erases the shadows of left and right edges of the document in accordance with the orientation of the loaded document. You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments. Center Erases the shadow in the center of facing pages of a bound document.
Page 94 3 Copy No Shift Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to adjust margins. Set the amounts of the top & bottom, and left & right margins within the range from 0 to 50 mm in 1 mm increments.
Page 95 Layout Adjustment Auto Center Shifts document images so that they are placed in the center of paper. To make fine adjustments, set the amounts of the top and bottom, and left and right margins within the range from 0 to 50 mm in 1 mm increments. Corner Shift Shifts document images so that they are placed at an edge or corner of paper.
Page 96: Image Rotation (Changing The Orientation Of Images)
3 Copy Image Rotation (Changing the Orientation of Images) If the orientation of the paper currently loaded in the tray differs from that of your document, the machine automatically rotates the document image to fit on the paper. You can also select a reference position for image rotation if documents are of mixed orientations.
Page 97: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment Portrait Original - Left Edge If documents are of mixed orientations, images will be rotated so that the top edge of landscape documents is aligned with the left edge of portrait documents. Portrait Original - Right Edge If documents are of mixed orientations, the image will be rotated so that the top edge of landscape documents is aligned with the right edge of portrait documents.
Page 98: Sided Copying (Making 2 Sided Copies)
3 Copy Sideways Images (Top to Left) Select this item when placing the top edge of the document against the left side of the document glass or document feeder. 2 Sided Copying (Making 2 sided Copies) Copies of 1-sided and 2-sided documents can be made on one side or both sides of a paper.
Page 99 Layout Adjustment Head to Toe Select this item when you want the orientation of the first and second sides of the copy to be the opposite of that of the document. This appears when [1 2 Sided] or [2 2 Sided] is selected. Original Orientation Allows you to specify the orientation of the document to have the machine identify the top of the document.
Page 100: Output Format
3 Copy Output Format On the [Output Format] screen, you can configure features for outputting documents. The following shows the reference section for each feature. Booklet Creation (Creating a Booklet) ..................98 Covers (Attaching Covers to Copies) ..................101 Transparency Options (Inserting Blank Sheets between Transparencies)........103 Multiple-Up (Copying Multiple Pages onto One Sheet) ............104 Poster (Making Enlarged Copies Spread over Multiple Sheets)..........105 Repeat Image (Making Multiple Copies on One Sheet) ............106...
Page 101 Output Format Note • As the machine copies four pages of the document onto one sheet of paper, if the number of pages in the booklet is not a multiple of four, the remaining pages will be output as blank pages.
Page 102 3 Copy 1 Sided Covers - Print Outside The first page of the document is copied on the front side of the cover. Last Page on Back Cover Selecting this check box copies the image of the last document page onto the last page of the copy sheets as a back cover.
Page 103: Covers (Attaching Covers To Copies)
Output Format [Booklet Creation-Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet. Finisher C/Finisher C w/Booklet allows you to specify the number of sheets within the range of 1 - 50 in 1-sheet increments.
Page 104 3 Copy Important • When you select this feature, if the number of pages scanned by the machine exceeds the maximum limit, the machine will not print the scan data. In that case, follow the message displayed on the screen to cancel the job. The maximum number of pages that the machine can scan is 999 pages per job.
Page 105: Transparency Options (Inserting Blank Sheets Between Transparencies)
Output Format Note • When you select [1 Sided Cover Side 1 Only], [1 Sided Cover Side 2 Only], or [2 Sided Cover], copy your document by using one of the following ways: - When using the document feeder, load the document with the pages for the back cover on the top, followed by the pages for the front cover and then the main body.
Page 106: Multiple-Up (Copying Multiple Pages Onto One Sheet)
3 Copy Blank Transparency Separators Inserts a separator each time a transparency is used for copying. Only one set of copies can be made. Blank Separators & Handouts Inserts a separator each time a transparency is used for copying. At the same time, the required number of copies is made for handouts.
Page 107: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Output Format Reading Order Allows you to select how to lay out images on a page. Original Orientation Allows you to specify the orientation of the document to have the machine identify the top of the document. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the top of the document.
Page 108: Repeat Image (Making Multiple Copies On One Sheet)
3 Copy Use [ ] and [ ] to specify the height and width ratios. Width X/Length Y Set the height and width ratios within the range from 100 to 400% in 1% increments. Lock X - Y% You can simultaneously change the numerical values of the height and width by the same amount.
Page 109: Annotations (Adding A Comment / A Date / Page Numbers To Copies)
Output Format Image Layout Evenly Spaced The specified number of images are evenly arranged on the paper. Side by Side The specified number of images are arranged with no space on the paper. Annotations (Adding a Comment / a Date / Page Numbers to Copies) This feature allows you to add a comment, a date, and page numbers onto copies.
Page 110 3 Copy Upright Images Select this item when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder.
Page 111 Output Format Select any item. No date is added. Date Stamp A date is added. Apply To Displays the [Apply Date Stamp To] screen. You can select whether to add a date onto the first copy page only, or onto each copy page.
Page 112 3 Copy 1/N, 2/N, 3/N Adds page numbers, and the total number of pages to the right of each page number. (Example: 1/50, 2/50) When [1/N, 2/N, 3/N] is selected, the value specified in the [Total Pages(N)] screen is used. -1/N-, -2/N-, -3/N- Adds page numbers followed by the total number of pages, and hyphens before and after the numbers.
Page 113 Output Format [Apply Page Numbers To] Screen This screen allows you to specify a page range to add page numbers. Select any item. All Pages Adds page numbers to all copy pages. Starting Page Number Allows you to specify the start page to add a page number, in the range of 1 to 9999. Note •...
Page 114 3 Copy Adds no prefix text or page number. Bates Stamp Adds prefix text and page numbers to copies. Stored Prefixes Allows you to use the screen keyboard to enter prefix text up to 16 characters. Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select whether to specify the number of digits to be used for page numbers.
Page 115: Watermark (Printing Control Numbers On The Background Of Copies)
Output Format Ending Page Number Allows you to specify the end page to add prefix text and a page number, in the range of 1 to 9999. The start page is fixed to "1". Note • Use [ ] and [ ], or the numeric keypad and enter the end page number.
Page 116 3 Copy A control number is printed. Enter the starting number of the control number. You can set a control number within the range from 1 to 9999. Use [ ] and [ ], or the numeric keypad and enter the value. Stored Watermarks Displays the [Stored Watermarks] screen.
Page 117 Output Format [Stored Watermarks] Screen Select the text to print on the copy. Select [On]. Select any text. No text is printed. Text is printed. You can select the text used for watermark. You can specify text from 3 preset texts or the text set in the System Administration mode. For information on how to register text, refer to "5 Tools"...
Page 118: Secure Watermark (Managing Document Security)
"when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark. • Document copy protection that is set using the Secure Watermark feature is not warranted to always function.
Page 119: Tab Margin Shift (Copying On Tab Stock Paper)
Output Format Stored Secure Watermarks Displays the [Stored Secure Watermarks] screen. Refer to "[Stored Secure Watermarks] Screen" (P.117). [Stored Secure Watermarks] Screen You can embed hidden text into documents. With this hidden text feature, the specified text is embedded in the entire sheet. When making a copy of a document that has been copied with this hidden text feature, the embedded text on the output appears in white regardless of whether or not the Secure Watermark kit is installed.
Page 120: Face Up/Down Output (Specifying Face Up Or Down)
3 Copy Select [Tab Margin Shift]. Select any item. Disables this feature. Shift to Tab Copies the image located on the edge of the document onto the tab area of Tab Stock paper. Enter a value into [Shift Value] to adjust the position of the tab image so that it is correctly copied onto the tab area.
Page 121: Folding (Outputting Bi-Folded/Tri-Folded Paper)
Output Format Face Up (Reverse Order) Copies are delivered from the first page facing up. Note • Whether [Face Up (Reverse Order)] is displayed depends on the system setting. For information, refer to "5 Tools" > "Copy Service Settings" > "Copy Control" > "Face Up/Down Output - Reverse Order"...
Page 122: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 Copy Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies. Note • When anything other than [Auto %] is selected for [Reduce/Enlarge], image loss may occur depending on the image size.
Page 123 Output Format Select [Copy Output]. Select any item. Auto According to the set feature used, the machine automatically selects [Collated] or [Uncollated]. Copies are collated when any of the following features is used: auto document feeder, 2 Sided Book Copy, Covers, [Blank Separators & Handouts] or [Transparency Set & Handouts] of Transparency Separators, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets.
Page 124 3 Copy Hole Punch Sets the position for punching. Finisher C/Finisher C w/Booklet offers three different punch positions to choose from: 2 Holes, 2 Holes Top, 2 Holes Right. D-Finisher with Booklet Maker offers six different punch positions to choose from: 2 Holes, 2 Holes Top, 2 Holes Right, 4 Holes, 4 Holes Top, 4 Holes Right.
Page 125 Output Format Paper Size and Stapling Position Finisher C/Finisher C w/Booklet 1 Top 1 Staple 2 Staples 2 Top 2 Right Right A4 , B5 , 8 x 10" , Report Report Report Report 8.5 x 11" , A4, 8 x 10", Report Report 8.5 x 11",...
Page 126 3 Copy D-Finisher with Booklet Maker 1 Top 1 Staple 2 Staples 2 Top 2 Right Right Report Report Report Report B5 , 8 x 10" , Report Report 8.5 x 11" , Report Report Report Report A4, B4, Report Report 8.5 x 11", 8.5 x 13",...
Page 127 Output Format Paper Size and Punching Position Finisher C/Finisher C w/Booklet 2 / 3* 2 / 3* 2 / 3* Holes Holes Holes Top Right A4 , B5 , 8.5 x 11" , 16K Report Report A3, B4, 11 x 17", 8K Report Report 3 Hole Punch Unit (for C-Finisher) is necessary.
Page 128: Id Card Copying (Copying Both Sides Of An Id Card)
3 Copy ID Card Copying (Copying Both Sides of an ID Card) This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper. Specify the orientation of the document in [Original Orientation] on the [Layout Adjustment] screen.
Page 129: Job Assembly
Job Assembly Job Assembly On the [Job Assembly] screen, you can configure features such as Build Job and Sample Set. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ....127 Sample Job (Checking the Finished Output of the Copy)............
Page 130: Change Settings
3 Copy Booklet Creation For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.98). Covers Important • The machine does not copy on a cover when using the Build Job feature. For information on the feature, refer to "Covers (Attaching Covers to Copies)" (P.101). Annotations For information on the feature, refer to "Annotations (Adding a Comment / a Date / Page Numbers to Copies)"...
Page 131 Job Assembly Chapter Start... Displays the [Build Job - Chapter Start] screen. Refer to "[Build Job - Chapter Start] Screen" (P.130). Insert Separators... Displays the [Segment Separators] screen. Refer to "[Segment Separators] Screen" (P.129). Change Quantity... Displays the [Change Quantity] screen. Enter a new quantity using the numeric keypad.
Page 132 3 Copy Blank Separators The machine inserts blank separators. Select this feature, load documents, and press the <Start> button. The blank separators are inserted. 1 Sided Separators Side 1 Only A first page of the loaded documents is copied on the front side of a separator, and the rest of pages are copied on the paper other than a separator.
Page 133: Sample Job (Checking The Finished Output Of The Copy)
Job Assembly The next stack of documents is copied from Side 1 of a new sheet of paper. Multiple-Up - New Page When [Multiple-Up] is marked, even if all documents are divided for every chapter before all of them are assembled in [Multiple-Up] feature, the next stack of document is copied from Side 2 of the paper.
Page 134: Combine Original Sets (Adding Originals)
3 Copy Change Quantity... The [Change Quantity] screen appears and you can change the number of copies entered before. Enter a new quantity using the numeric keypad. The new value must include the number of the sample set that has already been printed. When reducing the quantity, you cannot enter a number less than the number of copies that have already been printed.
Page 135 Job Assembly Upright Images Select this item when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder.
Page 136: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
3 Copy Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the area to be deleted from a document image. 3 areas can be specified. Select [Delete Outside/Delete Inside]. Select any item. No area is deleted. Delete Outside Deletes the outside of the selected area.
Page 137: Stored Programming (Calling A Stored Program For Build Job)
Job Assembly [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] Screen Set the area to be deleted. The area is defined by the rectangle formed between the points X1,Y1 and X2,Y2. The origin point is the top-right corner of a document. You can specify a value within the range of 0 to 432 mm for the width (X) and the length (Y) in 1 mm increments.
Page 139: Fax
4 Fax This chapter describes the basic fax procedures and the fax features provided by the machine. Fax Procedure ..................138 Operations during Faxing .................145 About Internet Fax ..................147 About Server Fax..................155 Fax/Internet Fax..................157 Layout Adjustment ..................168 Fax/Internet Fax Options ................172 More Options ....................188 Broadcast....................193 Receiving Faxes ..................201...
Page 140: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax operations. The following shows the fax flow and reference sections. Step 1 Loading Documents .......................138 Step 2 Selecting Features ......................140 Step 3 Specifying Destinations ....................141 Step 4 Starting the Fax Job .......................142 Step 5 Confirming the Fax Job in Job Status ................143 Step 1 Loading Documents There are two methods for loading documents:...
Page 141 Fax Procedure Remove any paper clips and staples before loading the document. Adjust the movable document guides to match the size of the document loaded. Note • When loading a large document such as A3, open the document stopper rightward. Place the document (the front side of 2-sided Indicator document) face up in the center of the...
Page 142: Step 2 Selecting Features
4 Fax Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 143: Step 3 Specifying Destinations
Fax Procedure Select each tab, and configure features as necessary. When you press the <Energy Saver> button while configuring the features, you can select whether to use the feature that skips 2-sided blank pages. For details, refer to "2 Sided (Skip Blank Pages)" (P.165). The following shows the reference section for each tab.
Page 144: Step 4 Starting The Fax Job
4 Fax Enter a fax number using the numeric keypad. Numeric keypad To specify multiple recipients, select [+ Add] on the touch screen. Note • If you enter an incorrect value, press the <C> button and enter the correct value. •...
Page 145: Step 5 Confirming The Fax Job In Job Status
Fax Procedure While documents are being scanned, select [Next Original]. Note • When using the document feeder, load the next document after the machine has finished scanning the first document. • When the above screen is displayed and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.
Page 146 4 Fax Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. If undelivered documents exist You can confirm undelivered documents in the [Job Status] screen or [Job Status/Activity Report] screen.
Page 147: Operations During Faxing
Operations during Faxing Operations during Faxing The following describes the available operations during faxing. The following shows the reference section for each feature. Stopping the Fax Job ........................ 145 Changing the Scan Settings...................... 146 Stopping the Fax Job To cancel scanning a fax document, follow the procedure below. Press either [Stop] on the touch screen or the <Stop>...
Page 148: Changing The Scan Settings
4 Fax If the screen shown in Step 2 does not appear even after you press the <Stop> button on the control panel: Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Cancel]. Changing the Scan Settings You can change the scan settings while scanning the document.
Page 149: About Internet Fax
About Internet Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scan documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 150 4 Fax Using the Broadcast Send feature An Internet Fax can be sent to multiple destinations by specifying multiple e-mail addresses. Also, you can mix normal fax recipients and Internet Fax recipients to send a broadcast transmission for fax and Internet Fax. For information on how to specify recipients, refer to "Step 3 Specifying Destinations"...
Page 151: Sending Internet Fax
About Internet Fax Features Unavailable for Sending Internet Fax The following features are available for regular fax transmission, but are not available for Internet Fax transmission. Screen Features Fax/Internet Fax Options Starting Rate Priority Send Delay Start Cover Page Recipient Print Sets F Code Remote Folder More Options...
Page 152: Receiving Internet Fax
4 Fax You can use address numbers, one touch buttons, group dial numbers, or Address Book to specify e- mail addresses. For more information, refer to "Speed Dialing (Specifying a Destination Using an Address Number)" (P.160), "Specifying a Destination using a One Touch Button" (P.161), and "Specifying a Destination Using the Address Book"...
Page 153: Useful Features
About Internet Fax Split documents sent by e-mail If a document scanned by the machine is split into segments according to the [Max. No. of Pages for Split Send] setting made with CentreWare Internet Services, each segment will be treated as individual e-mail and attached with the details of split data. Attachments (TIFF format) If an unsupported attachment file is received, the file is deleted.
Page 154 4 Fax B O X 1 2 3 @ m y h o s t . e x a m p l e . c o m BOX (fixed characters to indicate @ + host name of the Domain name of the receiving folder) + folder number receiving machine machine...
Page 155 About Internet Fax Example Fax number ..........0312345678 F code (if necessary)......../T33S=123 Host name of the receiving machine .... myhost Domain name of the receiving machine ..example.com Important • If the hard disk of the machine becomes full during Internet Fax transmission, the transmission is cancelled and the document data is deleted.
Page 156 4 Fax • If there is a problem with the data during Internet Fax forwarding, the forwarding is cancelled and the received document is saved to the folder. • If forwarding using SMTP fails, the received document is stored in the folder. •...
Page 157: About Server Fax
About Server Fax About Server Fax If your machine supports the scan feature, installing the Server Fax Kit (optional) allows you to use the Fax feature of a Server Fax server. When your machine does not support the Fax feature and supports the Server Fax feature only, the Server Fax feature will be enabled automatically.
Page 158 4 Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution* Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling On-hook...
Page 159: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can specify recipients in [Fax/Internet Fax]. The following shows the reference section for each feature. Internet Fax/Fax (Selecting Internet Fax/Fax) ................. 157 + Add (Sending Faxes to Multiple Recipients)................ 158 Specifying a Destination Using the Address Book ..............159 Speed Dialing (Specifying a Destination Using an Address Number) ........
Page 160: Add (Sending Faxes To Multiple Recipients)
4 Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients with a single operation. There is no need to repeat the same operation for each recipient. When an Additional G3 Port 2 (optional) is installed, you can use the extra lines to make multiple transmissions simultaneously with Broadcast Send.
Page 161: Specifying A Destination Using The Address Book
Fax/Internet Fax Specifying a Destination Using the Address Book This section describes how to use the address book to specify recipients. The address book shows the fax numbers registered to the address numbers. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry"...
Page 162: Speed Dialing (Specifying A Destination Using An Address Number)
4 Fax List All Group Entries Allows you to search for the pre-registered group dial numbers. Select [ ] to return to the previous screen or [ ] to move to the next screen. Select items that you want to specify for a recipient, and select [Setup]. For more information on how to register groups dial numbers, refer to "5 Tools"...
Page 163: Specifying A Destination Using A One Touch Button
Fax/Internet Fax Specified Address The number of specified Input example Numbers Addresses 0100 - 0199 1000 - 1099 When you specify address numbers, confirm that the corresponding fax numbers registered in the machine are correct. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry"...
Page 164: Specifying A Destination Using The Keyboard Screen
4 Fax Specifying a Destination using the Keyboard Screen You can specify recipients using the keyboard screen. Important • When transmission to a certain recipient is being prohibited in the System Administration mode, the [Keyboard] buttons cannot be used. For details on local terminal information, refer to "5 Tools" > "Fax Service Settings" > "Local Terminal Information"...
Page 165: Entering Specific Symbols
Fax/Internet Fax For how to register local terminal information, refer to "5 Tools" > "Fax Service Settings" > "Local Terminal Information" in the Administrator Guide. Select [Keyboard]. Select [Shift], and then select the buttons in the following order: [<], [port number], [>], [recipient’s phone number] Input example: When using Line 1:<1>XXXXXXXXXX...
Page 166: Removing/Confirming A Recipient
4 Fax Removing/Confirming a Recipient You can remove or confirm recipients using the pop-up menu. Select the recipient to be removed or confirmed from [Address Book/New Recipients/Redial List]. Select any item from the pop-up menu. Remove Removes the recipient. Details... The [Details] screen is displayed.
Page 167: Sided Scanning (Transmitting 2-Sided Originals)
Fax/Internet Fax 2 Sided Scanning (Transmitting 2-sided Originals) This feature enables you to scan and then transmit both sides of a document automatically. Note • The image on the back side of a document is rotated so that it is placed in the same orientation as the image on the front side.
Page 168: Original Type (Selecting The Document Type)
4 Fax [2 Sided - Skip Blank] appears when [Skip Blank] is set to [Enabled]. For information on the settings, refer to "5 Tools" > "Fax Service Settings" > "Fax Control" > "Skip Blank Pages" in the Administrator Guide. Originals Select [Head to Head] when both sides of the documents are in the same orientation.
Page 169 Fax/Internet Fax Select the resolution. Standard (200 x 100dpi) Select this item when transmitting standard documents. (Approx. 200 x 100 pels/25.4 mm) Fine (200dpi) Select this item when transmitting documents with small text or detailed images. (Approx. 200 x 200 pels/25.4 mm) Superfine (400dpi) Select this item when transmitting documents with fine images.
Page 170: Layout Adjustment
4 Fax Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)..............168 Original Size (Specifying the Scan Size for the Original) ............168 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......169 Book Faxing (Scanning Facing Pages onto Separate Sheets)...........170 Reduce/Enlarge (Specifying a Scan Ratio)................171...
Page 171: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Note • When a document size cannot be detected automatically, a message appears prompting you to enter the document size. Sizes that can be detected automatically vary depending on the settings made on "Paper Size Settings" in the System Administration mode. For information on the document sizes that can be automatically detected, refer to "5 Tools"...
Page 172: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
4 Fax Book Faxing (Scanning Facing Pages onto Separate Sheets) You can scan the left and right pages of a bound document separately to fax them. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 173: Reduce/Enlarge (Specifying A Scan Ratio)
Layout Adjustment Reduce/Enlarge (Specifying a Scan Ratio) This feature enlarges or reduces scanned images with a specified ratio. Important • Some destination machines may not be able to receive faxes at the specified ratio. Select [Reduce/Enlarge]. Select a preset ratio, or specify a value. Note •...
Page 174: Fax/Internet Fax Options
4 Fax Fax/Internet Fax Options You can specify fax transmission conditions in the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results)..........172 Starting Rate (Selecting a Communication Mode) ..............174 Priority Send / Delay Start (Specifying Send Priority/Send Time) ..........175 Transmission Header Text (Adding Sender Name and Phone Number to Faxes)....176 Cover Page (Transmitting Documents With a Cover Page) .............177 Internet Fax Subject (Specifying the Internet Fax Subject)............179...
Page 175 Fax/Internet Fax Options • You can only use the Delivery Receipts (DSN) feature to check the delivery of e-mail to servers that support this feature. Furthermore, if any of the e-mail servers on the transmission route do not support DSN, you cannot confirm the delivery of the e-mail, even if the e-mail has been delivered successfully.
Page 176: Starting Rate (Selecting A Communication Mode)
4 Fax Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T. Important • When the speed dialing, one touch buttons, group dial numbers, or address book is used to specify a recipient registered in an address number, the communications mode currently set to the address number is set and cannot be changed.
Page 177: Priority Send / Delay Start (Specifying Send Priority/Send Time)
Fax/Internet Fax Options Select [Starting Rate] on the [Fax/Internet Fax Options] screen. Select [Forced 4800 bps], then [Save]. Enter the telephone company ID number, "0011", country code, area code, and recipient fax number as shown below. Important • In some areas, you may need to enter a pause after the telephone company ID number. Priority Send / Delay Start (Specifying Send Priority/Send Time) Priority Send allows you to give priority to a fax or polling job over other jobs.
Page 178: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
4 Fax Note • You can specify a time within 24 hours in 1 minute increments. You cannot specify a date. • You can set [Delay Start] separately for each address number. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
Page 179: Cover Page (Transmitting Documents With A Cover Page)
Fax/Internet Fax Options Select [Transmission Header Text]. Select [Display Header]. No sender information is added. Display Header Sender information is added. Cover Page (Transmitting Documents With a Cover Page) Cover Note is a feature for attaching a cover page to the document. It includes the recipient name, comment, sender name, machine fax number, number of pages, and send date and time.
Page 180 4 Fax [Cover Page - Recipient's Comment] Screen Select a comment to be added to the recipient field. Select any item. None No comment is added to the recipient field. Comment A comment is added to the recipient field. Select a comment from [Select Comment]. Select Comment The registered comments are displayed.
Page 181: Internet Fax Subject (Specifying The Internet Fax Subject)
Fax/Internet Fax Options From Prints the registered sender name. Sender's Comment Prints the comment selected on the [Cover Page - Sender’s Comment] screen. Fax Number Prints the fax number of the machine. For G3 communications, "G3 ID" is printed. Number of Pages Prints the number of pages.
Page 182: Recipient Print Sets (Printing Multiple Sets At The Destination Machine)
4 Fax Select [Internet Fax Message]. Select any item. Delete Text Deletes the comment displayed on the screen. Keyboard Allows you to enter body text using the keyboard. Up to 256 characters can be entered. You can also click [Add Comment] to select a registered comment and edit it.
Page 183: Multiple-Up (Combining Multiple Pages Into One Sheet)
Fax/Internet Fax Options Multiple-Up (Combining Multiple Pages into One Sheet) This feature allows you to print multiple pages of a document onto one side of a single sheet of paper. For example, if you have a document of 12 pages, and you select [3 Up], the machine combines the scan data into 4 pages.
Page 184 4 Fax Sending to Folder (DTMF Method) To send a fax to a folder using the DTMF method, you need the folder number of the destination folder. Two DTMF methods are available: Auto and Manual. Sending to Folder (Fax Signal Method) Select [Remote Folder] on the [Fax/Internet Fax Options] screen.
Page 185: F Code (Using F Code Transmission)
Fax/Internet Fax Options Folder Passcode Enter the 4-digit passcode of the remote folder using the numeric keypad. If a passcode has not been set, leave this box blank. Format for Auto Send (DTMF Method) Select [Keyboard] to display a keyboard on the touch screen, and enter the destination and passcode in the following format.
Page 186 4 Fax Sending to Folder (F Code Method) When a folder is set on a remote machine, you can send a file directly to the folder by specifying the F code (sub-address) and password (if set up) of the folder. Obtain the F Code (sub-address) and password of the destination folder in advance.
Page 187 Fax/Internet Fax Options Password Enter the password using the numeric keypad. If a password has not been set, leave this box blank. Note • You can enter up to 20 digits for the password. Private Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen.
Page 188: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax Internet Fax Profile (Specifying Internet Fax Profiles) A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between Internet Fax-compatible machines. Note • This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 189: Encryption (Sending Internet Fax Encrypted By S/Mime)
Fax/Internet Fax Options Note • When a fax is sent to a machine that does not support TIFF-J, the recipient machine will not be able to display or print the images. Encryption (Sending Internet Fax Encrypted by S/MIME) You can send Internet Fax encrypted by S/MIME. When sending encrypted Internet Fax, select a recipient with a certificate that can be encrypted from Address Book.
Page 190: More Options
4 Fax More Options You can set the polling and on-hook features in the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Documents from Remote Machines) ...........188 Store for Polling (Allowing Remote Machines to Retrieve Files from Your Machine)...190 On-hook (Confirming Remote Machine Response Prior to Transmission)......191 Select [Fax/Internet Fax] on the [All Services] screen.
Page 191 More Options Remote Polling Select [Remote Polling] on the [More Options] screen. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Polling feature. Poll a Remote Device Enables the Polling feature. Private Polling (DTMF Method) Select [New Recipients] on the [Fax/Internet Fax] screen to display the keyboard on the touch screen.
Page 192: Store For Polling
4 Fax Note • Use the keyboard on the touch screen to enter symbols such as "!" and "∗". For information on how to enter characters, refer to "Entering Text" (P.55). • Enter a passcode only if necessary. • You can specify any machine that supports our DTMF method feature. By registering destinations into address numbers using the above dialing formats, you can use the address numbers for the Private Polling feature.
Page 193: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options When selecting [Store for Secure Polling] The [Private Folder] button is displayed. When the button is selected, the [Folder] screen appears. Select a folder to store files. For information on how to select a folder, refer to "Selecting a Folder" (P.268). For information on how to check and print/delete files for Private Polling, refer to "Checking/Operating Files in a Folder"...
Page 194 4 Fax Lift the receiver, or select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select any item. Manual Receive/Manual Send Use the drop-down menu to switch between [Manual Receive] and [Manual Send]. Manual Send: Allows you to check if connection is established before sending a fax.
Page 195: Broadcast
Broadcast Broadcast This section describes setting Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients)............193 Relay Broadcast (Transmitting Documents Through a Relay Station)........193 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)....... 197 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients with a single operation.
Page 196: Fax Signal Method
4 Fax Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. The G3 mode is available. DTMF Method G3 fax machines that support Manual Send can make Relay Broadcast for the machine.
Page 197 Broadcast Password A pre-registered two-digit number Note • By default, no password is set. For setting a password, contact our Customer Support Center. If a password has not been set, you do not need to enter one. Relay station ID The last two digits of the initiating station address number registered at the relay station Address number...
Page 198 4 Fax Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code]. Select [On]. Enter the F Code with the numeric keypad. Note • You can enter up to 20 digits for the F Code.
Page 199: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
• Multiple Relay Broadcast can be performed from a secondary relay station. There are three Relay Broadcast methods. Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. The G3 is available. DTMF Method G3 fax machines that support Manual Send can make Remote Relay Broadcast for the machine.
Page 200 Note • DTMF-Method-compatible machines (of Fuji Xerox) are available for DTMF Method. Auto Send (transmitting without picking up the receiver) Select [Keyboard] to display the keyboard on the touch screen and enter in the following format.
Page 201 Broadcast Manual Send (transmitting with picking up the receiver or on-hook) Select the [More Options] tab to display the [More Options] screen. Pick up the telephone receiver, or select [On- hook (Manual Send/Receive)]. Select [Manual Send] from the drop-down menu. Use the keyboard shown in the touch screen to enter numbers in the following format.
Page 202 4 Fax Relay Broadcast Print Primary Address Address Address Directive Relay Number Number Number Station ID ..Up to 20 digits Relay Broadcast The number of digits of the relay station ID: 1: When the relay station IDs and address numbers are two digits 2: When the relay station IDs and address numbers are three digits Print Directive Printing/not printing at the relay station...
Page 203: Receiving Faxes
Receiving Faxes Receiving Faxes There are two reception modes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 204: Using Auto Receive
4 Fax Auto Receive Reception of a fax from a remote machine begins automatically. Using Auto Receive When [Fax Receiving Mode] on the [Machine Information] screen is set to [Auto Receive], there are two methods: When Automatically Switching to Fax Receive Automatically receives a fax after ringing for a certain length of time when there is an incoming call.
Page 205: Using Manual Receive
Receiving Faxes Using Manual Receive If the fax reception mode is set to [Manual Receive] when the machine rings to notify of an incoming call, pick up the receiver of the external telephone or select [On-hook] on the screen that appears. Note •...
Page 206: Facsimile Information Services
4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. The call destination can be specified using the numeric keypad, address numbers, or one touch buttons.
Page 207: When Not Using A Receiver
Facsimile Information Services When Not Using a Receiver Adjust the volume of the line monitor. We recommend setting the volume of the line monitor to [Loud] so that it is easy to hear the voice prompts. For information on how to change the volume of the line monitor, refer to "5 Tools" > "Common Service Settings"...
Page 209: Scan
5 Scan This chapter describes the basic scanning procedures and the scan features provided by the machine. To use the scan features, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings" in the Administrator Guide. Scanning Procedure .................208 Operations during Scanning ..............215 E-mail......................218...
Page 210: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each step. Step 1 Loading Documents .......................208 Step 2 Selecting Features ......................210 Step 3 Starting the Scan Job......................212 Step 4 Confirming the Scan Job in Job Status ................214 Step 5 Saving the Scanned Data ....................214 Step 1 Loading Documents There are two methods for loading documents:...
Page 211 Scanning Procedure Remove any paper clips and staples before loading the document. Adjust the movable document guides to match the size of the document loaded. Note • When loading a large document such as A3, open the document stopper rightward. Place the document (the front side of 2-sided Indicator document) face up in the center of the...
Page 212: Step 2 Selecting Features
5 Scan Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Step 2 Selecting Features On the [All Services] screen, you can select from 5 scan modes: E-mail, Scan to Folder, Network Scanning, Scan to PC, and Store &...
Page 213 Scanning Procedure The following describes how to store scanned data into a folder. Press the <All Services> button. <All Services> button Select [Scan to Folder]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select a folder to save the scanned data in. Select each tab, and configure features as necessary.
Page 214: Step 3 Starting The Scan Job
5 Scan The following shows the reference section for each feature. "General Scan Features" (P.238) "Advanced Settings" (P.249) "Layout Adjustment" (P.253) "E-mail Options/Filing Options" (P.259) Step 3 Starting the Scan Job The following describes how to start a scan job. Press the <Start>...
Page 215 Scanning Procedure Load the next document. Press the <Start> button. If you have more documents, repeat Steps 3 and 4. When all documents have been scanned, select [Last Original].
Page 216: Step 4 Confirming The Scan Job In Job Status
Use a network scan driver. Refer to "Importing to a TWAIN Compatible Application" (P.342). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.344). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 217: Operations During Scanning
Operations during Scanning Operations during Scanning The following describes the operations available during scanning. The following shows the reference for each operation. Stopping the Scan Job ......................215 Confirming the Scanned Data while Scanning the Document..........216 Changing Scan Settings......................217 Stopping the Scan Job To cancel scanning a document, follow the procedure below.
Page 218: Confirming The Scanned Data While Scanning The Document
5 Scan If a screen that displays [Stop] or [Cancel] does not appear: Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Stop]. Note • If you cancel the job, scanned data stored in the folder will also be deleted.
Page 219: Changing Scan Settings
Operations during Scanning Set [View Size] and [Current Page]. After confirming the scanned data, select [Close] to close the preview screen. Changing Scan Settings You can change scan settings while scanning the document. Select [Next Original]. Select [Change Settings...]. Set [Color Scanning], [Original Type], [Lighten/Darken], [Resolution], [2 Sided Scanning], and [Original Size].
Page 220: E-Mail
5 Scan E-mail The following describes how to select features on the [E-mail] screen. You can scan a document and send the scanned data as an e-mail attachment after converting the data to TIFF, JPEG, PDF, DocuWorks, or XPS. The following shows the reference section for each feature.
Page 221 E-mail Select [Address Book]. From the [Address Books] list, select [List all public entries], [Search Public], or [Search Network]. Note • When specifying multiple recipients, specify them continuously. Select a recipient from the address list, and then select [To], [CC], or [BCC]. Important •...
Page 222 5 Scan When [List all public entries] is Selected Select a recipient from the local address list. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. When [Search Public] or [Search Network] is Selected Enter keywords to search for an address.
Page 223: New Recipient (Entering An Address)
E-mail Keyword Select the box under [Keyword] for [Name], [E-mail Address], or [Custom Item]. Then the keyword is set or changed. Search The search starts. The searched results are listed on the screen. New Recipient (Entering an Address) You can enter addresses using the keyboard. Select [New Recipient] on the [E-mail] screen.
Page 224: Add Me (Adding The Sender's Address)
5 Scan Add Me (Adding the Sender’s Address) This button is used to add the sender's address to [To], [CC], or [BCC]. Select [Add Me]. Select an option. Adds the sender's address to To. Adds the sender's address to CC. Adds the sender's address to BCC.
Page 225: From (Setting The Sender's Address)
E-mail Name To change the recipient name, select [Change Settings] to display the keyboard and enter a new name. The recipient name appears when registered in the Address Book. S/MIME Certificate To check whether or not any certificate is linked to the e-mail address, select [Change Settings].
Page 226: Subject (Setting The Subject)
5 Scan Subject (Setting the Subject) Set the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan data from XXX] (where XXX is the host name of the machine). To set a user-defined subject Select [Subject]. Enter a subject of up to 128 characters using the displayed keyboard.
Page 227: File Format (Selecting A File Format For Output Data)
E-mail File Format (Selecting a File Format for Output Data) You can select a file format for output data. For information about the feature, refer to "File Format (Selecting a File Format for Output Data)" (P.241).
Page 228: Scan To Folder
5 Scan Scan to Folder The following describes the procedure to select features on the [Scan to Folder] screen. You can scan documents and save the scanned data into a folder of the machine. The following explains the [Scan to Folder] screen. A folder needs to be registered beforehand.
Page 229: Preview (Confirming The Scanned Data While Scanning The Document)
Scan to Folder Preview (Confirming the Scanned Data while Scanning the Document) You can confirm the scanned data while scanning the document. Refer to "Preview (Confirming the Scanned Data while Scanning the Document)" (P.241).
Page 230: Network Scanning
5 Scan Network Scanning The following describes the procedure to select features on the Network Scanning screen. On the Network Scanning screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server and others.
Page 231: Color Scanning (Selecting An Output Color)
Network Scanning Template Description Displays the [Template Description] screen. The screen displays the description of the job template. This applies only when the description has been added to a job template. Update Templates Refreshes the information. If a created job template has not been displayed, selecting [Refresh] will display the job template.
Page 232: Scan To Pc
5 Scan Scan to PC The following describes the procedure to select features on the [Scan to PC] screen. On the [Scan to PC] screen, you can scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following explains the [Scan to PC] screen.
Page 233: Address Book (Specifying A Destination Pc Using The Address Book)
Scan to PC Address Book (Specifying a Destination PC Using the Address Book) You can specify the server name, user name and other information from the address book. For information on settings of the address book, refer to "5 Tools" > "Setup" > "Add Address Book Entry"...
Page 234: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
5 Scan Add This Entry to Address Book Displays the [Add This Entry to Address Book] screen. Refer to "[Add This Entry to Address Book] Screen" (P.232). [Add This Entry to Address Book] Screen You can register the save destination specified in [Browse...] onto the Address Book. Select [Add This Entry to Address Book].
Page 235: Color Scanning (Selecting An Output Color)
Scan to PC Server Displayed when [FTP] or [SMB] is selected for [Transfer Protocol]. Enter a server name or IP address. Up to 64 characters are allowed. Example:myhost.example.com (myhost: host name, example.com: domain name) Shared Name Displayed when [SMB] is selected for [Transfer Protocol]. Enter a shared name. Up to 64 characters are allowed.
Page 236: Sided Scanning (Scanning Both Sides Of A Document)
5 Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For information about the feature, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.239).
Page 237: Store & Send Link
Store & Send Link Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user’s e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.
Page 238: Subject (Setting The Subject)
5 Scan Subject (Setting the Subject) Set the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine). To set a user-defined subject Select [Subject]. Enter a subject of up to 128 characters using the displayed keyboard.
Page 239: File Format (Selecting A File Format For Output Data)
Store & Send Link File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link feature enables you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [More] in [File Format], and on the displayed screen, select [PDF] or [DocuWorks] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.
Page 240: General Scan Features
5 Scan General Scan Features The [E-mail], [Scan to Folder], [Network Scanning], [Scan to PC], and [Store & Send Link] screens allow you to set basic features. The following shows the reference section for each feature. Color Scanning (Selecting an Output Color) ................238 2 Sided Scanning (Scanning Both Sides of a Document)............239 Original Type (Selecting the Document Type).................240 Preview (Confirming the Scanned Data while Scanning the Document).........241...
Page 241: Sided Scanning (Scanning Both Sides Of A Document)
General Scan Features Black & White Scans a document in monochrome 2 tone. You can select the document type in the [Original Type]. Note • When [MRC High Compression] is set to [On] in [File Format], you cannot select [Black & White].
Page 242: Original Type (Selecting The Document Type)
5 Scan 1 Sided Select this to scan only one side of the document. 2 Sided Select this to scan both sides of the document. Originals Displayed when [2 Sided] is selected. Head to Head Select this when both sides of the 2-sided document are in the same orientation. Head to Toe Select this when both sides of the 2-sided document are in opposite orientations.
Page 243: Preview (Confirming The Scanned Data While Scanning The Document)
General Scan Features Photo Select this item when scanning photos. Note • [Photo] cannot be selected when [Searchable Text] on the [File Format] screen is set to [Searchable]. Preview (Confirming the Scanned Data while Scanning the Document) You can confirm the scanned data while scanning the document. Select the [Preview] check box.
Page 244 5 Scan Note • To browse or print DocuWorks files on a computer, one of the following software is required. - DocuWorks 4.0 or later - DocuWorks Viewer Light 4.0 or later - DocuWorks Viewer Light for Web 4.0 or later More...
Page 245: Searchable Text
General Scan Features MRC High Compression Allows you to save PDF, DocuWorks, and XPS files with high compression. Important • If you use the E-mail or Scan-to-PC feature to scan a document with [MRC High Compression] enabled, the recognition rate of the scanned data may differ from that of the data retrieved from a folder with [MRC High Compression] enabled, using CentreWare Internet Services.
Page 246 5 Scan Add Thumbnail Allows you to attach thumbnails to DocuWorks and XPS files when [DocuWorks] or [XPS] is selected. A thumbnail is a reduced, small file size image that helps you check the file contents. Split into single file for each page Saves each page as a single file in the specified format.
Page 247 General Scan Features Adds a visible signature using the certificate of the machine. Signature Location Select the position where the signature is displayed when [DocuWorks Signature] is set to [On]. Note • This feature is supported only by the ApeosPort series. XPS Signature The [File Format - XPS Signature] screen appears.
Page 248 5 Scan Supported Version ® ® The supported versions of Adobe Acrobat for encryption are displayed. File Open Password The [PDF Security - File Open Password] screen appears. If you select [On] and set a password, the password is required to open the file. You can enter a password up to 32 characters.
Page 249 General Scan Features [File Format - DocuWorks Security] Screen Allows you to encrypt a Docuworks file with a password, and assign the access privileges for the file operation. Select any item. The file is not encrypted, and no access privilege is configured. Password (V4 Compatible) Encrypts the file by the 56 bit DES method using a password.
Page 250 5 Scan Certificate The [DocuWorks Security - Certificate] screen appears. Note • This feature is supported only by the ApeosPort series. Refer to "[DocuWorks Security - Certificate] Screen" (P.248). [DocuWorks Security - Certificate] Screen Allows you to select parties to whom the encrypted file is disclosed, and addresses to which privileges are assigned.
Page 251: Advanced Settings
Advanced Settings Advanced Settings On the [Advanced Settings] screen under [E-mail], [Scan to Folder], [Network Scanning], [Scan to PC], or [Store & Send Link], you can set the image quality features. The following shows the reference section for each feature. Photographs (Scanning a Color Photograph) ................
Page 252: Image Options (Adjusting Scan Density And Image Sharpness)
5 Scan Image Options (Adjusting Scan Density and Image Sharpness) You can adjust the scan density and image sharpness. Select [Image Options]. Adjust the scan density and sharpness with ] and [ Lighten/Darken You can select a scan density level from among 7 levels between [Lighten] and [Darken].
Page 253: Shadow Suppression (Suppressing The Document Background)
Advanced Settings Contrast You can select a contrast level from 5 levels between [Least Contrast] and [Most Contrast]. Selecting an upper cell on the bar makes the difference between light and dark areas greater; light areas become lighter and dark areas darker. In contrast, selecting a lower cell on the bar makes the difference between light and dark areas smaller.
Page 254: Color Space (Specifying Color Space)
5 Scan Color Space (Specifying Color Space) This feature allows you to set the color space. Note • Color Space is available when [Color Scanning] is set to [Color]. • To display [Color Space] on the [Advanced Settings] screen, a setting must be made in the System Administration mode.
Page 255: Layout Adjustment
Layout Adjustment Layout Adjustment On the [Layout Adjustment] screen under [E-mail], [Scan to Folder], [Network Scanning], [Scan to PC], or [Store & Send Link], you can adjust the scan options. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution)............... 253 2 Sided Scanning (Scanning Both Sides of a Document) ............
Page 256: Book Scanning (Scanning Facing Pages On Separate Sheets)
5 Scan Book Scanning (Scanning Facing Pages on Separate Sheets) This feature allows you to scan facing pages of a document onto separate sheets of paper in page order. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 257: Original Size (Specifying A Scan Size)
Layout Adjustment Original Size (Specifying a Scan Size) This feature allows you to set the scan size for a document. Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size. Select [Original Size] on the [Layout Adjustment] screen.
Page 258 5 Scan • The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If another combination of document sizes is used, the documents can be fed at an angle and may not be copied properly. Note •...
Page 259: Edge Erase (Erasing Edges And Margin Shadows In The Document)
Layout Adjustment Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan a document with the document cover open or when you scan a book, the edges and center margin of the document may be scanned as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 260: Reduce/Enlarge (Specifying A Scanning Ratio)
5 Scan Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned. Note • When [Searchable Text] on the [File Format] screen is set to [Searchable], [Reduce/Enlarge] is 100%. Select [Reduce/Enlarge]. Select or enter a ratio.
Page 261: E-Mail Options/Filing Options
E-mail Options/Filing Options E-mail Options/Filing Options On the [E-mail Options]/[Filing Options] screen under [E-mail], [Scan to Folder], [Network Scanning], [Scan to PC], or [Store & Send Link], you can configure the output formats. For more information, refer to below. Quality/File Size (Specifying an Image Compression Ratio When Scanning)......259 Read Receipts (Specifying Read Receipts)................
Page 262: Read Receipts (Specifying Read Receipts)
5 Scan Read Receipts (Specifying Read Receipts) This feature allows you to receive read receipts from e-mail recipients when using the [E-mail] feature. This feature is not available unless recipients support the MDN feature. Note • This feature is displayed only when [Tools] > [System Settings] > [E-mail/Internet Fax Settings] >...
Page 263: File Name (Specifying A Name For The File To Be Sent)
E-mail Options/Filing Options File Name (Specifying a Name for the File to be Sent) When using the [E-mail], [Scan to Folder], [Scan to PC], or [Store & Send Link] feature, you can specify a name for the document to be sent. Auto Set The file name is "img-xxx-yyy.zzz"...
Page 264: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
5 Scan Address Book Allows you to select a reply address from the Address Book. Refer to "Address Book (Specifying an E-mail Address)" (P.218). Note • When using a job template, the template name becomes a file name, which cannot be changed.
Page 265: Encryption (Sending E-Mail Encrypted By S/Mime)
E-mail Options/Filing Options Encryption (Sending E-mail Encrypted by S/MIME) When using the [E-mail] feature, you can send e-mail encrypted by S/MIME. When sending encrypted e-mail, select an e-mail address associated with a valid certificate from Address Book. Note • This feature is supported only by the ApeosPort series. Sends e-mail without encryption.
Page 266: Meta Data
5 Scan Meta Data Use this feature to change the values of the Document Management Field (DMF) if they are specified for a selected job template. Note • This feature is displayed only when [Network Scanning] is selected on the [All Services] screen.
Page 267: Send From Folder
6 Send from Folder This chapter describes the basic folder operation and folder features. Folder Operating Procedure ..............266 Selecting a Folder..................268 Checking/Operating Files in a Folder ............269 Checking File Details ................271 Printing Files in a Folder ................272 Configuring/Starting Job Flow..............275...
Page 268: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. The folders allow you to store print files submitted by a computer, scan files, and faxes. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 269: Step 2 Selecting A Folder
Folder Operating Procedure Step 2 Selecting a Folder Selectable folders depend on the settings on the user authentication feature. For information on selectable folders, refer to "13 Authentication and Account Administration" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide. Select a folder.
Page 270: Selecting A Folder
6 Send from Folder Selecting a Folder The following describes the procedure to select a folder. Selectable folders depend on the settings on the user authentication feature. For information on selectable folders, refer to "13 Authentication and Account Administration" > "Authentication for Job Flow Sheets and Folders"...
Page 271: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can confirm or operate files stored in a folder. Note • [Job Flow Settings] is not available for print files. On the [Send from Folder] screen, select a folder. Select a file.
Page 272 6 Send from Folder Number of Files Displays the number of files stored in the selected folder. Select All Selects all the files in the folder. When you select this button with all the files selected, the files are deselected. Delete Deletes the selected files in the folder.
Page 273: Checking File Details
Checking File Details Checking File Details You can preview a file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file.
Page 274: Printing Files In A Folder
6 Send from Folder Printing Files in a Folder You can print selected files in a folder. On the [Folder - File List] screen, select files. Select [Print] or [Batch Print]. Enter the number of print sets using the numeric keypad, if necessary. Note •...
Page 275: Batch Print
Printing Files in a Folder Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in selected order. Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is odd.
Page 276 6 Send from Folder Punching Report Position For scanned files stored in a folder Important • Ensure that the orientation of the file, and the [Original Orientation] setting of [Edge Erase] or the [2 Sided Scanning] setting of [Layout Adjustment] tab, are the same. Report Report Original...
Page 277: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job flow is a feature that allows you to register transfer settings of data, such as a transfer method and destination, to simplify data-transfer tasks. The machine supports two types of job flows. One is the job flow that targets files stored in folders, and the other is the job flow that targets scanned data.
Page 278 6 Send from Folder On the [Folder - File List] screen, select files. Select [Job Flow Settings]. Select any item. Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.
Page 279: Sheet Filtering
Configuring/Starting Job Flow [Link Job Flow Sheet to Folder] Screen You can change the link between the folder and its job flow sheet. Note • Linking, delinking, and auto start settings can be also performed during the creation of a folder.
Page 280 6 Send from Folder [Sheet Filtering] Screen Filters the job flow sheets displayed. Displayed job flow sheets may vary depending on the user authentication feature. Refer to "13 Authentication and Account Administration" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide.
Page 281: Job Flow Restrictions
Configuring/Starting Job Flow Search by Keyword Searches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long. For information on how to enter characters, refer to "Entering Text" (P.55). Select Keyword Displays the [Select Keyword] screen.
Page 283: Job Flow Sheets
7 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet created on a network computer and registered in the machine. Job Flow Sheets is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks.
Page 284: Job Flow Procedure
7 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This chapter describes the first type of job flow sheets, targeting scanned documents.
Page 285: Step 2 Selecting A Job Flow Sheet
Job Flow Procedure Step 2 Selecting a Job Flow Sheet Select a job flow sheet. For more information on the [Job Flow Sheets] screen, refer to "Selecting/Changing a Job Flow Sheet" (P.284). Step 3 Confirming/Changing the Job Flow Sheet To see the details, select [Details]. To change the settings, select [Change Settings].
Page 286: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets Selecting/Changing a Job Flow Sheet To use a job flow sheet whose target is scanned documents from a network computer with EasyOperator, select the job flow sheet from this list. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 287 Selecting/Changing a Job Flow Sheet Select Keyword Displays the [Select Keyword] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation. Sheet Filtering Displays the [Sheet Filtering] screen allowing you to filter the job flow sheets displayed.
Page 288 7 Job Flow Sheets [Sheet Filtering] Screen Filters the job flow sheets displayed. Job flow sheets displayed on the screen depend on the settings of the Authentication feature. Displayed job flow sheets may vary depending on the user authentication feature. For more information, refer to "13 Authentication and Account Administration"...
Page 289: Stored Programming
8 Stored Programming This chapter describes the Stored Programming feature that enables you to store customized job settings. Stored Programming Overview..............288 Registering/Deleting/Renaming Stored Programs........289 Calling a Stored Program .................294...
Page 290: Stored Programming Overview
8 Stored Programming Stored Programming Overview This feature allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 291: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs The [Stored Programming] screen allows you to register and delete stored programs. Important • When registering a stored program to select paper size or type loaded on the bypass tray, register both the paper size and the paper type. If only the paper size or type is registered, the stored program may not be called properly.
Page 292: Registering Stored Programs
8 Stored Programming Select [Stored Programming]. Select the feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.290). Store Build Job Register a stored program for Build Job. Refer to "Registering Stored Programs for Build Job" (P.291). Delete Deletes a stored program.
Page 293: Registering Stored Programs For Build Job
Registering/Deleting/Renaming Stored Programs Note • Services using System Settings, Job Flow Sheet, Network Scanning, or Address Book cannot be registered. • The registering procedure for a stored program is cancelled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a popup window (paper jam, etc.) appears.
Page 294: Deleting Stored Programs
8 Stored Programming Deleting Stored Programs The following is the procedure for deleting stored programs. Select [Delete]. Select the number to delete. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete].
Page 295: Assigning/Changing Icons For Stored Programs
Registering/Deleting/Renaming Stored Programs Assigning/Changing Icons for Stored Programs The following is the procedure for assigning or changing an icon of a stored program. 12 icons are available. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note •...
Page 296: Calling A Stored Program
8 Stored Programming Calling a Stored Program This describes the procedure for calling a stored program. When calling a specified stored program, the last screen shown when you registered the stored programming appears. Press the <All Services> button. <All Services> button Select [Stored Programming].
Page 297: Calling A Stored Program For Build Job
Calling a Stored Program Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings...]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 299: Web Applications
9 Web Applications This chapter describes how to use the Web Application service. Note • This feature is supported only by the ApeosPort series. • Some models requires an optional kit to enable this service. For more information, contact our Customer Support Center. Web Applications ..................298 Accessing Web Applications..............299 Accessing Using Buttons Registered on the All Services Screen ....300...
Page 300: Web Applications
9 Web Applications Web Applications You can access web applications to store scanned document in folders or print stored files. The machine offers the following features: Allows you to access web applications from the machine, and displays the web application screen on the machine Allows you to store the scanned document directly in a web application folder Allows you to print a file that is stored on a server directly Note...
Page 301: Accessing Web Applications
Accessing Web Applications Accessing Web Applications To access web applications, follow the procedure below. An access destination must be registered in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup" > "Server Setup" in the Administrator Guide. Press the <All Services>...
Page 302: Accessing Using Buttons Registered On The All Services Screen
9 Web Applications Accessing Using Buttons Registered on the All Services Screen The following describes how to register frequently used web applications on the All Services screen as buttons, and access the applications by simply selecting the buttons. For information on how to register buttons on the All Services screen, refer to "5 Tools" > "Common Service Settings"...
Page 303: Media Print (Text And Photos)
10 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when the Media Print Kit (optional) is installed. Overview of Media Print................302 Components and their Functions of the Memory Card Reader ....305 Inserting and Ejecting Media ..............306 Selecting Files ..................307 Setting the Printing Options ..............309...
Page 304: Overview Of Media Print
10 Media Print (Text and Photos) Overview of Media Print When the Media Print Kit (optional) is installed on the machine, the machine can directly import and print image data (Exif) taken with a digital camera and document files (PDF, TIFF, and XPS). This feature is called the Media Print feature. If a USB memory is connected to the machine, the data stored in the USB memory can also be printed.
Page 305: Notes And Restrictions
Overview of Media Print Note • In the Media Print - Photos mode, up to 8 characters can be recognized as a file name. In the Media Print - Text mode, up to 255 characters can be recognized. If the name exceeds 100 characters, the data is displayed excluding the file name.
Page 306 10 Media Print (Text and Photos) When changing from the Memory Card Reader to USB memory, be sure to switch the machine off and then on again. Do not use media if it stores data that cannot be backed up, such as music data with the copyright protection function.
Page 307: Components And Their Functions Of The Memory Card Reader
Components and their Functions of the Memory Card Reader Components and their Functions of the Memory Card Reader Use a Memory Card Reader to retrieve data from a CompactFlash card. The following describes the names and functions of the components of the Memory Card Reader. Component Function <Access>...
Page 308: Inserting And Ejecting Media
10 Media Print (Text and Photos) Inserting and Ejecting Media This section describes how to insert and eject media. Inserting Media Insert a CompactFlash card into the CompactFlash slot of the Memory Card Reader, with the side with the insertion mark, such as , facing up.
Page 309: Selecting Files
Selecting Files Selecting Files You can select files using any of the following three methods. Selecting all files. Selecting the desired files from the [Select From List] screen. You can select up to 100 files in the Media Print - Photos mode, or up to 32 files in the Media Print - Text mode, simultaneously.
Page 310: [Select From List] Screen
10 Media Print (Text and Photos) Index Print Applies the numbers automatically assigned to the selected files, and prints them in a list. For more information on Index Print, refer to "Index Print" (P.311). [Select From List] Screen You can select the desired files from a list of files. Note •...
Page 311: Setting The Printing Options
Setting the Printing Options Setting the Printing Options You can set the printing options on the [Media Print Text] or [Media Print Photos], and [Advanced Settings] tabs. To display a list of the setting values, press the <Review> button on the control panel. Media Print - Photos Item Setting Value...
Page 312: Media Print - Text
10 Media Print (Text and Photos) Note • When selecting a paper size smaller than the image size, the image is automatically reduced. When selecting a paper size larger than the image size, the image is printed at its original size. •...
Page 313: Index Print
Setting the Printing Options Index Print For the Media Print - Photos mode, a list of 30 x 40mm reduced images, plus the numbers, the file names, and the dates the images were exported to the media are printed. For the Media Print - Text mode, the file names (maximum 2 lines and 100 characters), the dates the documents were exported to the media, and the total file quantity are printed.
Page 315: 11 Job Status
11 Job Status This chapter describes the job status feature. Job Status Overview.................314 Checking Current/Pending Jobs ...............315 Checking Completed Jobs................317 Printing and Deleting Stored Jobs ............318 Printing Pending Jobs................330 Handling Error Terminations..............331...
Page 316: Job Status Overview
11 Job Status Job Status Overview The job status feature allows you to check current, pending, and completed jobs. can also cancel printing and print pending jobs. Press the <Job Status> button. <Job Status> button You can do the following on the [Job Status] screen. Checking Current/Pending Jobs Lists current and pending jobs, and displays their details.
Page 317: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. Select the job to be cancelled or preferentially executed. Note •...
Page 318 11 Job Status Next Original Select this when you have another document to scan. Start Resumes the stopped job.
Page 319: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Also, you can select a job to see the details. Press the <Job Status> button. Select the [Completed Jobs] tab. Note •...
Page 320: Printing And Deleting Stored Jobs
11 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the charge print receiving control. The [Job Status] screen allows you to print or delete stored jobs. The following shows the reference section for each item.
Page 321 Printing and Deleting Stored Jobs Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information • Select [ ] to return to the previous screen or [ ] to move to the next screen. •...
Page 322: Sample Set
11 Job Status When [Print] is Selected Select what to do with the job after printing. Note • The screen on the right does not appear if [Disabled] is selected in [Print Job Confirmation Screen]. For more information, refer to "5 Tools" > "Stored File Settings"...
Page 323 Printing and Deleting Stored Jobs Delete Deletes the selected job. Refer to "When [Delete] is Selected" (P.321). Print Prints a Sample Set job. After printing the remaining sets of the job, the job is deleted. Refer to "When [Print] is Selected" (P.321). When [Delete] is Selected Select [Delete].
Page 324: Delayed Print
11 Job Status Delayed Print This feature allows you to temporarily store print data on the machine to print it at specified time. This section describes how to print or delete jobs stored with the Delayed Print feature. For information on Delayed Print operations, refer to the print driver's help. Note •...
Page 325: Charge Print
Printing and Deleting Stored Jobs When [Print] is Selected Select [Yes]. Note • The screen on the right does not appear if [Disabled] is selected in [Print Job Confirmation Screen]. For more information, refer to "5 Tools" > "Stored File Settings" > "Print Job Confirmation Screen"...
Page 326 11 Job Status Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. •...
Page 327: Private Charge Print
Printing and Deleting Stored Jobs When [Print] is Selected Select what to do with the job after printing. Note • The screen on the right does not appear if [Disabled] is selected in [Print Job Confirmation Screen]. For more information, refer to "5 Tools" > "Stored File Settings"...
Page 328 11 Job Status The following describes how to print or delete a job stored with the Private Charge Print feature. Press the <Log In/Out> button. Enter the user ID and passcode, and select [Enter]. Select [Private Charge Print]. Note • If you are authenticated as a system administrator, selecting [Private Charge Print] will display a list of authentication user IDs.
Page 329: Public Folder
Printing and Deleting Stored Jobs When [Print] is Selected Select what to do with the job after printing. Note • The screen on the right does not appear if [Disabled] is selected in [Print Job Confirmation Screen]. For more information, refer to "5 Tools" > "Stored File Settings"...
Page 330: Undelivered Faxes
11 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Starts printing the job. Undelivered Faxes This section describes how to re-send or delete an undelivered fax job. Note •...
Page 331 Printing and Deleting Stored Jobs When [Delete This Fax] is Selected Select [Delete]. Delete Deletes the fax job. Cancel Cancels deleting the fax job. When [Change Recipients...] is Selected Specify a fax recipient for the undelivered fax job. Besides the fax recipient, the following features can be changed on the control panel: Starting Rate Fax Type Important •...
Page 332: Printing Pending Jobs
11 Job Status Printing Pending Jobs After the last user operation on the control panel of the machine, if a job is waiting until the period of time specified in [Auto Print] elapses to be printed instead of being printed immediately, you can forcibly print this pending job without waiting for this time period to elapse.
Page 333: Handling Error Terminations
Handling Error Terminations Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination in the [Completed Jobs] tab to check the error code. Follow the error code instructions. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job to continue to execute subsequent print jobs.
Page 335: 12 Computer Operations
12 Computer Operations This chapter describes how to print documents, import scanned documents perform Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional package is necessary. For more information, contact our Customer Support Center. •...
Page 336: Features Overview
12 Computer Operations Features Overview This section describes the overview of features that can be operated on a computer. Printing Submits a print job to the machine from a computer. For details, refer to "Print" (P.335). E-mail Printing Submits a print job to the machine from a computer by sending an E-mail attached with a document in TIFF, PDF, JPEG (JFIF), XPS, or TXT format.
Page 337: Print
Print Print The following describes how to print with the machine by operating on a PC. Print Features The main print features of the machine are as follows. Printing with a Print Driver To learn about print features, click [Help] on the print driver screen to see the print driver's online help. For information on printing, refer to "Printing"...
Page 338: Direct Print
12 Computer Operations Delayed Print Temporarily stores the print data on the machine to print it at specified time. For information on how to print, refer to "Delayed Print" (P.322). Store in Remote Folder Temporarily stores the print data in a registered folder, to print it with the print command from the machine.
Page 339: Setup
Print Setup In order to print from your computer, a print driver must be installed on the computer. For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the Driver CD Kit. Note • When printing using authentication information, you must configure the settings of a printer on your computer.
Page 340: E-Mail Printing
12 Computer Operations E-mail Printing You can send e-mail attaching TIFF, PDF, JPEG (JFIF), or XPS documents from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Printing". Note • If the machine is in the authentication mode, received E-mails will not be printed automatically.
Page 341 E-mail Printing Send the e-mail. Note • The printer prints the e-mail body and the attached documents according to the following settings. The offset output setting is disabled in all cases. •E-mail body: Default values of the PCL print driver for this machine which is installed on the computer •TIFF or JPEG formatted attached file: Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Emulation Settings] of CentreWare Internet Services...
Page 342: Sending Fax
Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/C6500/C5500) in one operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/C6500/C5500) to this machine.
Page 343 [Export]. Specify the destination to save the file in. Enter the IP address or Internet address of the machine (ApeosPort-III C7600/C6500/ C5500, DocuCentre-III C7600/C6500/C5500) into the browser address field, and press the <Enter> key. Click the [Properties] tab, and select [Public Address Book] in the left frame on the screen.
Page 344: Importing Scanned Data
12 Computer Operations Importing Scanned Data There are four methods for importing files from a machine's folder to your computer. Importing to a TWAIN Compatible Application..............342 Importing Using Stored File Manager 3 ...................344 Importing Using CentreWare Internet Services................346 Importing Using EasyOperator ....................348 Each procedure is as follows.
Page 345 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no items are shown in the list, click [Search Again]. The application searches for scanners. • To display the scanner names, use the dialog box which can be displayed by clicking [Search/Display Settings].
Page 346: Importing Using Stored File Manager 3
Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to see the Stored File Manager 3 online help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3]. Note...
Page 347 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no items are shown in the list, click [Search Again]. The application searches for scanners. • To display the scanner names, use the dialog box which can be displayed by clicking [Search/Display Settings].
Page 348: Importing Using Centreware Internet Services
12 Computer Operations Changing Stored File Manager 3 Settings To learn about fields in the displayed dialog box, click [Help] to see the Stored File Manager 3 online help. Changing the display of scanner names You can change the display of scanner names listed.
Page 349 Importing Scanned Data For details on the operation, refer to the online help displayed when clicking [Help] in the top frame. Start up the computer, and a web browser. Enter the machine's IP address or Internet address in the browser address field and press the <Enter>...
Page 350: Importing Using Easyoperator
12 Computer Operations Importing Using EasyOperator When you use Fuji Xerox applications such as EasyOperator, you can import files stored in a machine’s folder to your computer without using a network scan driver. The files in a folder can also be listed/displayed with thumbnails.
Page 351: Centreware Internet Services
Lower Left Frame Displays the machine information and status, and the [Refresh] button. Clicking [Refresh] updates the information. This frame does not appear on the [Status], [Scan] or [Properties] screen. Lower Right Frame Displays a link to the Fuji Xerox home page.
Page 352 12 Computer Operations Main features of CentreWare Internet Services are listed below. Tab Name Main Features Status Displaying the machine status Displaying the status of the paper trays, output trays and consumables such as toner cartridges. Linking to the copyright screen. Jobs Displaying the list of active jobs, completed jobs, and error information.
Page 353: Browser Settings
CentreWare Internet Services Browser Settings Before using this service, ensure the following settings on your browser. The following is the setting procedure for Internet Explorer 6.0 SP1. Select [Internet Options] from the [Tools] menu. In the [General] tab, click [Settings] for [Temporary Internet Files]. In the [Settings] dialog box, select [Every visit to the page] or [Every time you start Internet Explorer] for [Check for newer versions of stored pages:].
Page 354 12 Computer Operations • If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services. • If authentication of the system administrator fails, the following message is displayed in the right frame of web browser.
Page 355: 13 Appendix
13 Appendix This chapter contains a list of terms used in this guide. Glossary....................354...
Page 356: Glossary
Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location. Auto Center A feature that automatically moves an image to the center of paper when copying.
Page 357 Glossary Term Description Cut Paper Standard paper sizes, such as A4 and B5. Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All> button. The screen is also displayed when the Auto Clear feature is used.
Page 358 13 Appendix Term Description Fax Server A feature that transfers image data received by the machine to a Server Fax server and transfers image data received by a Server Fax server to the machine via a network based on the settings you made.
Page 359 Glossary Term Description Optional accessory This refers to a product that is sold separately. In addition to the machine's basic configuration, various optional features are available as separately-sold optional accessories. (For more information on optional accessories, contact our Customer Support Center.) Printer Job Language.
Page 360 13 Appendix Term Description Resolution Represents a fineness of detail that can be distinguished on an image. It is usually described in terms of the number of dots per square inch (dpi), and a higher value indicates a higher resolution (finely represented). Read Only Memory.
Page 361 Glossary Term Description UNC (Universal Naming Convention) is a way to specify a path describing the location of a network resource, such as shared folders, or shared printers, on a network, Microsoft Networks (SMB). The UNC syntax uses "\\" before the hostname, hostname and resource name are delimited by "\".
Page 363: Index
Index Index Symbols + Add ..............158 Background Suppression ........250 Batch Print ............273 Numerics Book Copying ............85 Book Faxing ............170 10BASE-T / 100BASE-TX / 1000BASE-T connector Book Scanning ..........254 ................39 Booklet ..............98 10BASE-T / 100BASE-TX connector ....39 Booklet Creation ..........
Page 364 Color Space ............252 document output tray ........... 40 Combine Original Sets ........132 document stopper ..........40 combining multiple pages into one sheet ...181 DocuWorks ..........241, 242 <CompactFlash Eject> button ......305 drum cartridge ............. 41 CompactFlash slot ..........305 duplex automatic document feeder ..... 38 Compression Method .........242 <Confirmation>...
Page 365 Index Folder ..............267 <Job Status> button ........50, 53 Folder Receive ..........203 JPEG ..............242 Folding .............. 119 Forced 4800 bps ..........174 From ..............223 Layout Adjustment ....... 85, 168, 253 front cover ............. 39, 43 left cover ............40, 45 fuser ..............
Page 366 Priority Send ............175 Private Charge Print ........325, 336 Network Scan Driver ..........344 processing documents scanned with different Network Scanning ..........228 settings as one job ..........127 New Recipient ............221 Promote Job ............315 non-standard size document .......88 Proportional % ..........70, 258 Non-target Area Color ..........77 Public Folder .............
Page 367 Index scanning different size documents specifying a destination PC using simultaneously ........89, 169, 255 the address book ..........231 scanning facing pages on separate specifying a destination PC using the screen sheets ............170, 254 keyboard ............232 Searchable Text ..........243 specifying a destination using a one Secure Print ..........
Page 368 <Stop> button ..........51, 53 USB 2.0 interface connector ....... 39 stopping the fax job ..........145 User Name ............233 Store & Send Link ..........235 using F Code transmission ........ 183 Store for Polling ..........190 using remote folder ..........181 Store in Remote Folder ........336 Stored File Manager 3 .......214, 344 Subject ...............224 variable size ............

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