Related Manuals for Unify Gigaset S4 professional
Summary of Contents for Unify Gigaset S4 professional
- Page 1 Gigaset S4 professional OpenScape Cordless Enterprise User Guide A31003-G2100-U114-2-7619...
- Page 2 Availability and technical specifications are subject to change without notice. Unify, OpenScape, OpenStage and HiPath are registered trademarks of Unify GmbH & Co. KG. All other company, brand, product and service names are trademarks or registered trademarks of their respective holders.
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Page 3: Safety Notes
Safety notes Safety notes Handset Danger: • Do not use the handset in potentially explosive atmospheres. • To avoid mutual interference, do not operate the handset in the vicinity of electronic equip- ment. • Do not use the handset in wet rooms! Devices are not splash-proof. •... -
Page 4: Operating Instructions
• The function is not configured for you or your handset - please contact your system administra- tor. • Your communications platform does not feature this function - please contact your Unify contract partner to upgrade. -
Page 5: Overview Of Handset
Overview of handset Overview of handset Earpiece inset Microphone Display Mute key Display keys Hash key Control key Number keys Speakerphone key On-hook and on/off key Talk key Message key Headset connection Volume key Star key R key How to use the keys: Page 9 ... -
Page 6: Table Of Contents
Contents Contents Safety notes ........3 Handset. - Page 7 Contents Making calls – the basic functions ..... . 31 Activating/deactivating the handset..........32 First seize the line, then dial .
- Page 8 Contents Message functions ........68 Using the mailbox ............68 Using the missed call list.
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Page 9: Description Of Controls
Description of controls Description of controls Function keys The following function keys are available: Name On-hook and on/off • End a call • Cancel functions • Go back to the next menu level up • Turn the handset on or off Talk key •... -
Page 10: R Key
Description of controls R key Briefly pressing the R key enables the following functions in the different operating states: • When dialing: Insert a pause (for example, between the prefix and the phone number, or when checking a mailbox) • During a call: End a call •... -
Page 11: Display Keys
Description of controls Display keys The handset has two display keys, each with one or two functions. When the key is allocated two functions, press the right or left side of the key to select the corresponding function. Display key assignment depends on the operating status. -
Page 12: Menu Icons In The Main Menu
Description of controls Menu icons in the main menu The main menu of the handset is opened by pressing the right key on the control key. u v t s The menu icons are selected by pressing the top, bottom, right or left of the control key. Alternatively you can press one of the number keys , e. - Page 13 Description of controls Icon Name Ï Settings Configure handset: • Date/Time • Audio Settings – Handset Volume – • Advisory Tones – Ringtones(Handset) • Display – Screensaver – Large Font – Colour Schemes – • Backlight • Language • Registration –...
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Page 14: Putting The Handset Into Operation
Putting the Handset into Operation Putting the Handset into Operation Removing the protective cover Remove the protective cover from the display before putting the handset into service. Inserting the batteries The handset is supplied with the approved batteries. The batteries are not charged. They are charged in the handset. - Page 15 Putting the Handset into Operation 2. Opening the battery compartment Press your index finger into the recess and pull the battery cover upward. 3. Inserting the batteries Insert the batteries making sure the poles are facing the correct direction (see schematic diagram). The poles are indicated in or on the battery compartment.
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Page 16: Charging And Using The Batteries
Putting the Handset into Operation Charging and using the batteries To charge the batteries, insert the handset into the charging shell with the keypad facing forwards. Attention: Only use the relevant approved power supply units for operating the charging shell (for or- der numbers see Page 86). -
Page 17: Permitted Batteries
Putting the Handset into Operation Permitted batteries The following batteries are approved for use with the handset. Nickel Metal Hydride (NiMH) battery GPI International LTD 700 mAh AAA UNION SUPPO Batt. 650 mAh AAA SHENZHEN High Power Tech. Co. Ltd 650 mAh AAA Fitting the attachment clip Press the attachment clip onto the back of the handset so that the tabs on the sides engage in the recesses on the phone. -
Page 18: Connecting A Usb Data Cable
Putting the Handset into Operation Connecting a USB data cable You can connect a standard USB data cable with a mini B jack to the back of your handset to connect the handset to a PC Page 77. • Remove belt clip (if attached) Page 14. -
Page 19: Setting The Handset Display Language
Putting the Handset into Operation Setting the handset display language If your preferred language for the handset’s display texts is not set by default, then you can set it yourself. The language of the communication system’s dis- play texts can only be set by the administrator. Opening the main menu Open the handset’s main menu. -
Page 20: Setting Up The Handset
Setting up the handset Setting up the handset You can change the standard settings of the handset if you are not happy with them. Setting the volume During the call You can set the volume of the earpiece or when in speakerphone mode during a call by pressing the side volume keys. -
Page 21: Advisory Tones
Setting up the handset Advisory tones Note: Can be set only when the menu item is visible. To change see Page 28. The advisory tones have the following meaning: Advisory tone Meaning Key Tones Every keystroke is confirmed Confirmation •... - Page 22 Setting up the handset Setting the volume Volume Select the menu item and confirm. You can choose between five ringtone volumes and the crescendo call (volume increases in stages). Volume For internal calls and appointments: For external calls: Back Save For internal calls Select the required menu item....
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Page 23: Setting Ringing Tones And Pictures With Resource Directory
Setting up the handset Setting ringing tones and pictures with resource directory The resource directory of the handset manages sounds which you can use as a ringtone and images (CLIP images and screensavers) which you can use as a caller image or screensaver; Prerequisite: Caller ID (CLIP). The resource direc- tory can manage the following media types: Type Format... -
Page 24: Renaming/Deleting Image/Sound
Setting up the handset Sounds The sound marked is played immediately. Switching between the sounds. How to set the volume while playing: Press the display key. Options Loudspeaker Vol Select the menu item and confirm. Adjust the volume. Save setting. Save Renaming/deleting image/sound You have selected an entry. -
Page 25: Activating Or Deactivating The Ringer
Setting up the handset Activating or deactivating the ringer Deactivating the ringer Hold down the key until a confirmation tone is emitted. The ó icon appears on the display. Activating the ringer Hold down the key until a confirmation tone is emitted. Activating or deactivating the warning tone Instead of a ringtone you can activate a warning tone. -
Page 26: Setting The Date And Time
Setting up the handset Setting the date and time Set the time and date so that the correct time and date are assigned to incoming calls and to use the alarm clock. The handset date and time are automatically set when you set up a call to an- other station. -
Page 27: Color Scheme
Setting up the handset Activation: Activating or deactivating. Selection: Move the cursor down one line. Select the required entry. Digital Clock and Analog Clock respectively displays the time as a screensaver across the full display. The selected screensaver is displayed. View Save the settings. -
Page 28: Setting The Conversion List For Vcard Transfer
Setting up the handset Setting the conversion list for vCard transfer Note: Can be set only when the menu item is visible. To change see Page 28. Phone numbers are usually specified as follows in e-mail programs, such as, Mi- crosoft Outlook: +49 (05251) 820776. -
Page 29: Resetting The Defaults
Setting up the handset Resetting the defaults Note: Can be set only when the menu item is visible. To change see Page 28. This function allows you to reset your handset to the defaults, e. g. if you want to pass it on to someone else or reset it. - Page 30 Setting up the handset Setting Explanation/notes Levels Default state Auto Answer Call is automatically accepted by removing the handset from the charging shell. Select Base Select the base retained Lighting Display lighting In Charger: on/ out of the charg- ing shell: off Screen Pic- Display in idle status on, analogue...
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Page 31: Making Calls - The Basic Functions
Making calls – the basic functions Making calls – the basic functions You can use your handset to make both internal and external calls. Internal calls are calls that • you make within the range of a communication system, for example, within your company, •... -
Page 32: Activating/Deactivating The Handset
Making calls – the basic functions Activating/deactivating the handset Press the on-hook key until the activation or deactivation is confirmed by a sig- nal. If the default PIN has not been changed (0000), the handset is ready for opera- tion as soon as it is switched on. If a PIN was set, it must be entered before the handset can be operated. -
Page 33: First Seize The Line, Then Dial
Making calls – the basic functions First seize the line, then dial c or d Handset in idle status: Press and hold down the Talk key or press the Speaker- phone key. Enter the required phone number. The user will be called. Typing errors cannot be corrected. -
Page 34: Manual Number Redial
Making calls – the basic functions Manual number redial The last 20 phone numbers dialed are saved in the redial list. A phone number that was dialed several times is only saved once. Handset in idle status. Press the Talk key briefly. The redial list is displayed. Select the required telephone number. -
Page 35: Enquiry
Making calls – the basic functions Note: Callbacks are repeated until a connection is established or until the call- back is deleted. A handset can initiate up to five callbacks and can be the destination for up to five callback requests. If these conditions are met, any further callbacks are rejected. -
Page 36: Activating And Deactivating The Microphone
Making calls – the basic functions Ending a consultation call and returning to waiting party either: > < TO WAIT. CALL If the consultation call is activated but no number has been entered: Select the menu item and confirm. > < RETURN Select the menu item and confirm. -
Page 37: End A Call
Making calls – the basic functions Deactivating the ringer for the current call: If you are currently in a meeting, for example, and want to leave the room before accepting the call: TURN RING OFF Confirm the display message. The ringtone is deactivated for the current call. c or d Press the Talk key or Speakerphone key. -
Page 38: Making Calls - Enhanced Functions
Making calls – enhanced functions Making calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages: • Other persons can listen to and participate in the call. • Your hands are free. • When dialing, you can hear the ringtone, for example, without having to lift the handset to your ear. -
Page 39: Conducting Calls With The Headset
Making calls – enhanced functions Conducting calls with the headset The handset can be used with a corded and cordless headset. Corded headset You can connect a corded headset to the port on the side. The headset must have a jack (2.5 mm). The earpiece inset and microphone functions are activated on the headset once it is connected. -
Page 40: Number Redial
Making calls – enhanced functions Conducting calls via the Bluetooth headset Activating the Bluetooth headset during a call If the handset is in dial or call mode (see Page 33 for information on setting up a call), the Bluetooth headset can assume the earpiece inset and microphone functions. -
Page 41: Automatic Redial
Making calls – enhanced functions Automatic redial The phone number is automatically redialed ten times at 20-second intervals. Speakerphone mode is automatically activated, the Speakerphone key flashes. The function is deactivated after ten unsuccessful attempts and when a call is made in the interim. -
Page 42: Adding A Telephone Number To The Redial List
Making calls – enhanced functions Adding a telephone number to the redial list During dial preparation, you can add a number from your handset’s redial list to your phonebook. Press the Talk key briefly. The redial list is displayed. Select the required telephone number. Press the display key. -
Page 43: Saving An Entry
Making calls – enhanced functions Anniversary You can select either "On" or "Off". If "On" is selected: • Anniversary (Date): Day/month/year, 8 digits* • Anniversary (Time): Hour/minute, 4 digits, for reminder call • Anniversary (Signal): Type of signaling, acoustic or visual (time specification not necessary) Caller Melody Mark an address book entry as a VIP (Very Important Per-... -
Page 44: Finding And Dialing An Entry
Making calls – enhanced functions Finding and dialing an entry Open the phonebook. s t or Browse to the required entry or enter the first letter of the entry. If necessary, press a key several times in succession to enter the required letter. either: Press the Talk key. -
Page 45: Deleting An Entry Or Phonebook
Making calls – enhanced functions then: Enter changes. Open the menu. Options Save Save the entry. Press the On-hook key to end the operation. Deleting an entry or phonebook Open the phonebook. Select the required entry. Press the display key. Options either: Delete Entry... - Page 46 Making calls – enhanced functions Sending a list/entry Open the phonebook. Select the required entry. Press the display key. Options either: Copy All Select the menu item and confirm. Copy Entry Select the menu item and confirm. then: Enter a phone no. The following phone numbers are possible: •...
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Page 47: Central Phonebook (Group Phonebook)
Making calls – enhanced functions Central phonebook (group phonebook) You can back up your private phonebook, located on your handset, on a central server and add group phonebooks stored on the server to your private phone- book. To maintain the numbers in your private phonebook in their current form before adding a group phonebook, we recommend backing up your private phonebook using the "Send list"... -
Page 48: Making Calls Using Project Assignment (Cost Billing)
Making calls – enhanced functions Making calls using project assignment (cost billing) Calls made to external partners can be assigned to specific projects. Prerequisite: Project numbers (from 1 to 5) have been configured for certain projects, and you have an account code (ACCT) for the project. Call the system menu. -
Page 49: Suppressing Call Id Display For Called Party
Making calls – enhanced functions either: Enter the service code (61 for PIN 1, 62 for PIN 5 2 etc.). > < PIN / COS? Select the menu item and confirm. > < PIN 1? Select the menu item and confirm. If you have several PINs and wish to use another one, select the other PIN. -
Page 50: Activating/Deactivating "Do Not Disturb
Making calls – enhanced functions Activating/deactivating "Do not Disturb" If you prefer not to be disturbed, you can activate the “Do not disturb“ function. Internal callers will hear the ringing tone and the announcement "Do Not Disturb"; external calls will be diverted to the attendant. System Support can also set up call forwarding destinations for the “Do Not Disturb“... -
Page 51: Call Trace
Making calls – enhanced functions Call trace You can have malicious external callers identified. The caller’s phone number can be traced during the call or up to 30 seconds thereafter. However, you your- self should not hang up. During the call. Call the system menu. - Page 52 Making calls – enhanced functions Fixed call forwarding If you have programmed a forwarding destination for fixed forwarding, you can activate and deactivate the forwarding facility in the service menu. The pro- grammed forwarding destination remains valid until you change or delete it. Programming and activating a forwarding destination Call the system menu.
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Page 53: Variable Call Forwarding
Making calls – enhanced functions Deleting the destination for fixed forwarding You can delete the destination for fixed forwarding. Call the system menu. > < BASIC SERVICE Select and confirm the basic setting. > < DESTINATIONS Select the menu item and confirm. FORWARD Confirm. - Page 54 Making calls – enhanced functions > < NEXT Confirm to select the next forwarding type. FWD-VAR-ALL-INT Output on first line. > < NEXT Confirm to select the next variable forwarding type. FWD-VAR-ALL-EXT Output on first line. > < NEXT Confirm to select the next variable forwarding type. >...
- Page 55 Making calls – enhanced functions Deactivating variable forwarding You can deactivate all variable forwarding types in the Service Menu (Basic Ser- vice). Call the system menu. > < BASIC SERVICE Select and confirm the basic setting. > < DESTINATIONS Select the menu item and confirm. FORWARD Confirm.
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Page 56: Automatic Call Forwarding
Making calls – enhanced functions Automatic call forwarding Forwarding of internal and external calls in the system can be configured and activated for your line by System Support. Calls can be rerouted: • unconditionally • when the line is busy •... -
Page 57: Delayed Call Forwarding
Making calls – enhanced functions Programming and activating call forwarding Press the Talk key. Enter the code, for example, *51 (ask your System Support). You will hear the dialing tone. Enter the destination phone number. Enter the termination character. You will hear a confirmation beep and call for- warding is activated. -
Page 58: Forwarding Calls For A Different Terminal
Making calls – enhanced functions Forwarding calls for a different terminal You can save, activate, check and deactivate call forwarding for another tele- phone, fax machine or PC from your own handset. To do so, you need to know the PIN for this terminal or you must have the "Call forwarding for remote termi- nal"... -
Page 59: Entering Commands Via Tone Dialing (Dtmf Suffix Dialing)
Making calls – enhanced functions Deactivating or Checking: Deactivate Confirm or: > < INTERROGATE? Select the menu item and confirm. 3428------------>8968 Example of display: calls for station 3428 are redirected to station 8968. Changing call forwarding for a different terminal Proceed in the same way as for saving/activating: Page 58. - Page 60 Making calls – enhanced functions Parking and resuming a call You can park a call to your handset in a free parking position and resume it at your own telephone or another one. This function can also be performed at tele- phones which do not have a display.
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Page 61: Conducting Calls - With Multiple Users
Conducting calls – with multiple users Conducting calls – with multiple users Call waiting You need to speak to a user in your communication system urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him. -
Page 62: Override
Conducting calls – with multiple users Override You need to speak to an internal user urgently, even though his line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a mes- sage. The user is busy. >... -
Page 63: Toggling (Switching Between Calls)
Conducting calls – with multiple users Toggling (switching between calls) The Toggle function allows you to switch between two users without allowing them to speak to each other directly. The two users can be either external or in- ternal users. You can also start a conference. You are on a call. -
Page 64: Setting Up A Conference
Conducting calls – with multiple users Setting up a conference You can set up a conference from any of the following types of connection: • Single call • Consultation call • Second call Starting a conference from a single call You want to set up a conference. - Page 65 Conducting calls – with multiple users Calling and adding another user You intend to call another user and to add this person to the conference. > < EXPAND CONF. Select the menu item and confirm. Call the new user. Announce that a conference is to be set up.
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Page 66: Transferring The Conference
Conducting calls – with multiple users Transferring the conference Any member can transfer the conference to a third party whom he has called by using the consultation or "expand conference" functions. The new user is not yet a member of the conference. The conference cannot be transferred to a second call. -
Page 67: Using The Second Call Function
Conducting calls – with multiple users Using the second call function If you are expecting an important call, you should activate the camp-on function. A second call will then be signaled while a call is in progress. You can accept or ignore the second call. -
Page 68: Message Functions
Message functions Message functions Using the mailbox Callers who have tried to reach you during your absence can leave a callback request in your mailbox. In the mailbox you will also find voice or fax messages from the mail server (if this has been set up). -
Page 69: Using The Missed Call List
Message functions Ending mailbox viewing > < Press to display the menu selection. > < CANCEL Select the menu item and confirm. Non-deleted messages remain saved in the mailbox. Using the missed call list Callers who have tried to reach you during your absence are saved in the missed call list. -
Page 70: Using The Hipath Xpressions Mailbox Function (Optional)
Message functions Using the HiPath Xpressions mailbox function (optional) Users with a mailbox (HiPath Xpressions) can dial the messaging phone number to use this system’s features and therefore configure call forwarding types or lis- ten to available messages. User voice prompts explain how to obtain all the available functions. -
Page 71: Additional Functions
Additional functions Additional functions Handset alarm clock When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated during automatic num- ber redial. Note: The alarm will only sound with the set melody if the handset is in idle sta- tus. -
Page 72: Headset Appointment Function
Additional functions During the alarm: either: Press the display key. The alarm deactivates. Press the display key or any key. The alarm deactivates and is repeated after Snooze five minutes. The alarm is repeated twice and then permanently deactivated. Headset appointment function You can arrange your handset to remind you up to five appointments. - Page 73 Additional functions Confirming an appointment reminder call An appointment reminder call is signaled in the same way as an incoming call. Press the display key during the appointment reminder call. If you do not confirm the appointment reminder call, it will be stored in a missed dates list.
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Page 74: System Appointment Function
Additional functions Displaying an unconfirmed appointment If you do not confirm an appointment call, the icon and the number of new entries are displayed on the screen. This unconfirmed appointment must also be saved in a missed dates list. Open the handset’s main menu. -
Page 75: Selecting A Base
Additional functions then: > < DELETE Select the menu item and confirm. Press the On-hook key. Using the appointment reminder function Prerequisite: You have saved an appointment. The saved time is reached. Reminder The handset rings Press the Talk key. The appointment time is displayed. Press the On-hook key. -
Page 76: Setting The Base
Additional functions Setting the base Note: Can be set only when the menu item is visible. To change see Page 28. You can define individual settings of your system with your handset depending on the configuration of your system. Open the handset’s main menu. -
Page 77: Speed Access To Functions
Additional functions Speed access to functions You can program both display keys with functions. The function is launched by pressing the key. Configuring speed access Press and hold down the required display key. A list of functions that can be programmed on the key is displayed. The following functions are available for selection: •... -
Page 78: Bluetooth Interface
Additional functions Bluetooth interface If you have installed a Bluetooth interface on your PC, you can also communi- cate with the PC application via the Bluetooth interface on your handset. Attention: A Bluetooth connection can be tapped. To transfer phonebook data between handsets or to the system without Blue- tooth, see Page 45. -
Page 79: System-Wide Speaker Calling
Additional functions Transferring data Open the phonebook. Select the entry. Press the display key. Options Copy Entry Select the menu item and confirm. Copy All Select the menu item and confirm. vCard via Bluetooth: Select the menu item and confirm. Trusted Devices... - Page 80 Additional functions Speaker calling c or d The handset is not in the charging shell. Press and hold down the Talk key or press the Speakerphone key. Enter the code for "Speaker call" and the user’s phone number. A connection to that user’s loudspeaker will immediately be established if: •...
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Page 81: Telephone Blocking
Enter the value "0000" again to deactivate the PIN. Attention: If you have forgotten your PIN, please contact Unify Service. The PIN will be reset at your own expense. Entering a new PIN Open the handset’s main menu. -
Page 82: Locking The Telephone Line To Prevent Misuse
Telephone blocking Locking the telephone line to prevent misuse You can prevent unauthorized persons from using your telephone (and the sys- tem directory) during your absence. Prerequisite: You have been assigned a personal identification number (PIN) by System Support. Note: As an alternative, however, you can lock your handset against misuse Page 81. -
Page 83: Calling System Functions
Calling system functions Calling system functions You can call the system functions via the service menu. The following example shows how to select the "Camp-on" function. Basis-Call the menu. > < BASIC SERVICE Select and confirm the basic setting. The service menu is displayed. >... -
Page 84: Appendix
Appendix Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. All other malfunctions should be reported to the relevant service person- nel. Error Possible cause Remedy No display. Handset is not switched on. Press the On-hook key until con- firmation is received. -
Page 85: Taking Care Of The Handset
Appendix Error Possible cause Remedy The following appears: Function is currently not avail- Wait and try again later. able. Currently not accessible No connection available under Enter the phone number correct- the phone number dialed. ly or call the attendant console. The following appears: Speed-dial number not avail- Correct your input, select a per-... -
Page 86: Documentation
Appendix Documentation These operating instructions can be found in PDF format at the following URL: http://www.unify.com To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed. -
Page 87: Eu Directive
The device complies with the basic requirements of the R&TTE Directive and therefore displays the CE symbol. Extract from original declaration "We declare that the product Gigaset S4 professional S30852-H2156-R*-* to which this declara- tion relates, conforms to the following European Directives and European standards: Directive 99/5/EEC: Radio and Telecommunication Terminal Equipment."... -
Page 88: Index
Index Index Call placing on hold ............35 Call forwarding ............51 activating/deactivating ........... 55 Accessories .............. 86 automatic .............. 56 Activating ..............32 changing for different terminal ......59 Advisory tones ............21 checking for another telephone ......58 Alarm ................ - Page 89 Index Date, setting ............. 26 Handset operating time ..........16 Deactivating ............. 32 Hash key ..............5 Declaration of conformity ......... 87 Headset ..............39 Default state ............. 29 corded ..............39 Delayed call forwarding ..........57 cordless (Bluetooth) ..........39 Deleting Headset port ............
- Page 90 Index Project assignment ........... 48 Protective cover ............14 Mailbox ............48 Protective pouch ............85 deleting entries ............68 viewing ..............68 Making calls ............. 33 Making calls with the headset ........39 R key ..............5 Manual number redial ..........34 Radio range .............
- Page 91 Index USB port ..............18 Variable forwarding ..........53 vCard ..............42 converting prefixes ..........28 Viewing a message ..........68 Voice messages ............68 Volume ..............20 Volume key ..............5 Warning tone ............25...